Engineering Administrative Assistant

Ennismore; Jakarta Pusat; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

25hours Hotel Jakarta The Oddbird is seeking an organized Engineering Administrative Assistant to support the engineering management and teams, handling clerical duties and ensuring smooth operations behind the scenes.

The role covers logging and distributing work requests, preparing timesheets, maintaining filing systems, assisting with purchasing, inventory and maintenance work orders, and coordinating briefings and safety procedures.

Qualifications

• At least 2 years of secretarial or administrative experience.
• Strong English language skills – reading, writing, and speaking fluently.
• Proficient with MS Office tools (Excel, Word, PowerPoint).

Responsibilities

• Handle all clerical duties and keep our administrative processes ticking along
• Receive, log, distribute and follow up on work requests in line with our Standard Operating Procedures
• Maintain an organized filing system for all departmental records
• Prepare daily and weekly timesheets for management sign-off
• Keep engineering management in the loop about any service disruptions or issues
• Help with pre-planning and join in on daily engineering briefings
• Support with purchasing, inventory management and spare parts distribution
• Create and issue preventative maintenance work orders

Skills

Administrative support

MS Excel

MS Word

PowerPoint

English communication

Tools

MS Excel

MS Word

PowerPoint

Job description

25hours Hotel Jakarta The Oddbird is an unconventional, locale story-driven hotel where business meets creative arts, culture, wellness and gastronomy. Nestled in Sudirman Central Business District Jakarta, rising above Ashta Lifestyle Mall, the property features 210 rooms, 135 serviced apartments, vibrant social spaces, lively restaurants and creative corners, designed to welcome anyone to “Come as You Are”.

Job Description

We're looking for an organized and proactive Engineering Administrative Assistant to be the backbone of our engineering department. You'll provide essential administrative and secretarial support to our engineering management and team leaders, keeping everything running smoothly behind the scenes.

What You’ll Be Doing

• Handle all clerical duties and keep our administrative processes ticking along
• Receive, log, distribute and follow up on work requests in line with our Standard Operating Procedures
• Maintain an organized filing system for all departmental records
• Prepare daily and weekly timesheets for management sign-off
• Keep engineering management in the loop about any service disruptions or issues
• Help with pre-planning and join in on daily engineering briefings
• Support with purchasing, inventory management and spare parts distribution
• Create and issue preventative maintenance work orders

Other Bits and Pieces

• Know your way around our hotel's fire and life safety procedures – it's important stuff
• Stick to hotel and departmental policies and procedures
• Attend all briefings, meetings and training sessions as required
• Show up on time, looking smart in your complete uniform
• Maintain a professional appearance and good hygiene standards
• Take on other reasonable tasks as assigned by management

Qualifications

What You’ll Need

• At least 2 years of secretarial or administrative experience under your belt
• Strong English language skills – we're talking reading, writing, and speaking fluently
• Bonus points if you speak other languages or have a basic grasp of local languages
• Comfortable working with MS Excel, Word, and PowerPoint

The Kind of Person We're After

• Great communicator who's comfortable dealing with people at all levels
• Detail-oriented with a genuine service mindset
• A team player who's keen to contribute and collaborate
• Self-motivated, energetic, and ready to get stuck in
• Someone who takes pride in their appearance and maintains professional standards

Additional Information

In compliance with employment laws in Indonesia, this position is only open to Indonesians.