F&B Operations & Purchasing Assistant

Novotel Inle Lake Myat Min; Indonesia; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

25hours Hotel Jakarta The Oddbird is seeking an organized F&B admin coordinator to ensure smooth purchasing and supplier coordination. You will support the F&B and Culinary teams with purchase orders, market lists, inventory records, and reporting to keep the kitchen moving.

This role requires a Diploma or equivalent, at least 1 year in F&B or admin, and strong English communication. You will monitor pricing, handle supplier issues, maintain production records, and help manage deadlines while

Qualifications

• Diploma or equivalent (or relevant work experience).
• At least 1 year working in a similar F&B or administrative role.
• Comfortable communicating in English, both verbally and in writing.

Responsibilities

• Partner with the F&B and Culinary teams to manage purchase orders and market lists—tracking order status, delivery schedules, and keeping everyone in the loop.
• Monitor pricing and supplier information for food, beverage, and culinary products so we stay on budget and get the best bang for our buck.
• Jump on issues when they pop up - whether it's a delivery mix-up, quality concerns, shortages, or damaged goods—and get them sorted quickly.
• Support the Culinary team by organizing and maintaining production records, menus, recipes, kitchen reports, schedules, and all the documentation that keeps the kitchen humming.
• Create and share reports, schedules, and team communications with accuracy and speed so everyone stays informed and aligned.
• Keep detailed records of F&B and Culinary supplies, ingredients, equipment, and inventory needs while supporting team meetings, training sessions, and departmental activities.
• Work closely with F&B and Culinary Management to monitor purchasing, inventory, expenses, and operational needs - plus handle follow-ups and other tasks as they come up.

Skills

Detail-oriented

Team player

Organized

English communication

Education

Diploma or equivalent

Job description

25hours Hotel Jakarta The Oddbird is seeking an organized F&B admin coordinator to ensure smooth purchasing and supplier coordination. You will support the F&B and Culinary teams with purchase orders, market lists, inventory records, and reporting to keep the kitchen moving.

This role requires a Diploma or equivalent, at least 1 year in F&B or admin, and strong English communication. You will monitor pricing, handle supplier issues, maintain production records, and help manage deadlines while