Administration Staff (English Speaking)

PT. Jelita Abadi Indonesia; Jakarta Barat; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

PT Jelita Abadi Indonesia is seeking an administrative coordinator to manage daily office tasks, maintain company records, and handle essential documents such as deeds, licenses, certificates, and agreements.

You will coordinate with notaries, banks, and government institutions, assist with opening and maintaining company bank accounts, and ensure data accuracy and timely reporting. Strong Excel and MS Office skills, attention to detail, and English proficiency are required.

Qualifications

• Proven ability to manage and organize office documentation.
• Strong written and verbal communication skills.
• Experience handling legal/corporate documents and administration is preferred.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• English proficiency is mandatory.

Responsibilities

• Handle daily administrative activities and ensure all documentation is properly maintained.
• Prepare, organize, and maintain company documents, records, and correspondence.
• Coordinate with notaries, banks, government institutions, and other external parties.
• Assist with opening and maintaining company bank accounts and related documents.
• Monitor validity and completeness of important company documents, licenses, and permits.
• Perform data entry and maintain accurate administrative records.
• Manage document filing, scanning, photocopying, and archiving.
• Prepare administrative reports and support data reconciliation when required.

Skills

Microsoft Office

Attention to detail

Communication skills

English language

Education

Diploma / Bachelor's degree in Administration or related field

Job description

This role involves handling daily administrative activities and ensuring all documentation is properly maintained. You will prepare, organize, and maintain company documents, records, and correspondence, including legal and corporate documents such as company deeds, licenses, certificates, and agreements. The position requires coordination with notaries, banks, government institutions, and other external parties regarding company administrative matters, as well as support for company bank account opening and maintenance.

Key responsibilities

Handle daily administrative activities and ensure all documentation is properly maintained

Prepare, organize, and maintain company documents, records, and correspondence

Handle and maintain legal and corporate documents, including company deeds, licenses, certificates, agreements, and other legal-related documents

Coordinate with notaries regarding the preparation, amendment, legalization, and collection of company legal and corporate documents

Coordinate with banks, government institutions, notaries, and other external parties regarding company administrative matters

Assist with the opening and maintenance of company bank accounts, including preparing required documents and coordinating with banks

Monitor the validity and completeness of important company documents, licenses, and permits

Perform data entry and maintain accurate and up-to-date administrative records

Manage document filing, scanning, photocopying, and document archiving

Prepare administrative reports and support data reconciliation when required

About you

Minimum Diploma (D3) or Bachelor's Degree (S1) in Administration, Management, Business Administration, Law, or a related field

Minimum 1–2 years of experience in administration or a similar position

Experience handling legal/corporate documents and company administration is preferred

Experience coordinating with notaries, banks, and government institutions is an advantage

Experience in company bank account opening and banking administration is preferred

Good knowledge of Microsoft Office, especially Excel, Word, and PowerPoint

Strong attention to detail and good organizational skills

Able to manage multiple tasks and work with deadlines

Good communication and interpersonal skills

Able to work independently as well as part of a team

English is mandatory