Corporate Secretary Supervisor

Ultra Voucher; Indonesia; On-site; IDR 360,000,000 - 540,000,000; Full time

Job summary

Ultra Voucher in Indonesia seeks a skilled Corporate Secretary & Regulatory Compliance professional to oversee listing obligations, disclosures, and governance practices. You will coordinate regulatory reporting to OJK and IDX, manage GMS/EGMS processes, and maintain accurate corporate records.

You will liaise with regulators, notaries, and legal advisors to ensure timely follow-up on regulatory requests and actions, while strengthening Good Corporate Governance across the group.

Qualifications

• Bachelor's degree in Law or related field; preferably with knowledge of corporate and capital market law.
• 3-5 years experience in Corporate Secretary, Compliance, Legal, or related functions, preferably in a public company.
• Strong understanding of corporate governance and capital market regulations (OJK, BEI).
• Experience in Corporate Secretary activities including RUPS/RUPSLB, regulatory reporting, disclosure, and corporate actions.

Responsibilities

• Coordinate the Company's compliance obligations as a publicly listed company, including monitoring and submitting reports to OJK, IDX, and other authorities.
• Oversee preparation and execution of GMS/EGMS, information disclosures, and corporate actions; strengthen GCG practices.
• Act as focal point for coordination with regulators, notaries, consultants, and other stakeholders; ensure timely follow-up.
• Manage Corporate Secretary documentation and administration, including minutes, annual reports, disclosures, and databases; ensure records are complete and accurate.
• Coordinate legal matters related to Corporate Secretary activities, including review of documents and selected agreements, coordinating with legal advisors.

Skills

Corporate governance

Capital market regulation

Regulatory liaison

Attention to detail

Leadership

Education

Bachelor's degree in Law or related fields

Job description

This position is required to support the increasing volume of corporate actions, regulatory reporting obligations, shareholder and stakeholder communications, as well as the Company's ongoing business development, all of which require responsive coordination and effective corporate governance.

Requirements :

• Bachelor's degree in Law, Business Administration, Finance, Accounting, or related fields, preferably with knowledge of corporate and capital market law.
• Minimum 3-5 years of experience in Corporate Secretary, Compliance, Legal, or related functions, preferably in a public company (Tbk).
• Strong understanding of corporate governance and capital market regulations, particularly OJK, BEI, and other relevant regulations.
• Experienced in Corporate Secretary and Corporate Action activities, including RUPS/RUPSLB, regulatory reporting, disclosure, and corporate actions such as Rights Issue, Private Placement, M&A, and other strategic transactions, as well as corporate documentation and GCG implementation.
• Able to coordinate and monitor corporate actions and regulatory obligations, including liaison with regulators, notaries, legal counsel, and external advisors.
• Able to monitor regulatory updates, identify potential compliance requirements, and coordinate appropriate follow-up with relevant internal units.
• Strong leadership, coordination, communication, and attention-to-detail skills, with the ability to manage multiple priorities and ensure timely regulatory compliance.

Job Descriptions :

Corporate Secretary & Regulatory Compliance

Coordinate the Company's compliance obligations as a publicly listed company, including monitoring and submitting periodic and incidental reports to the OJK, IDX, and other relevant authorities, while ensuring all obligations are fulfilled accurately, timely, and in accordance with applicable regulations.

Corporate Actions & GCG

Oversee the preparation and execution of GMS/EGMS, information disclosures, and corporate actions, ensuring that all related documentation and follow-up actions are properly managed in accordance with applicable regulations. The role also supports the implementation and strengthening of Good Corporate Governance (GCG) practices across the Company and its Group.

Regulator & Stakeholder Relations

Act as one of the key focal points for coordination and correspondence with OJK, IDX, KSEI, notaries, consultants, and other relevant stakeholders, ensuring that regulatory requests, clarifications, and follow-up actions are coordinated effectively.

Corporate Governance Documentation & Reporting

Oversee the management of Corporate Secretary documentation and administration, including GMS minutes, annual reports, sustainability reports, information disclosures, compliance reports, and corporate action and regulatory obligation databases, ensuring that all records are complete, accurate, and properly maintained.

Legal & Compliance Coordination

Coordinate legal matters related to Corporate Secretary activities, including the review of corporate documents, selected agreements, legal aspects of corporate actions, and coordination with legal consultants and notaries when required, without taking over the Company's operational legal functions.