Contract Operations & Admin Specialist

CBRE; Danauindah; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

CBRE is seeking a Contract Support Associate to deliver exceptional client service and robust administrative support within a large Business Unit. You will manage contract scope, billing, and financial reporting while coordinating vendors and ensuring compliance with HSE standards.

The role emphasizes attention to detail, strong MS Office proficiency, and the ability to analyze data to optimize costs and processes across the account.

Qualifications

• High School Diploma or GED required with 3–4 years of related experience.
• Broad understanding of processes, procedures, systems and concepts within the job function.
• Ability to evaluate and communicate complex content concisely.
• Strong knowledge of Microsoft Office products (Word, Excel, Outlook).
• Excellent organizational skills and an inquisitive mindset.
• Strong math skills including percentages, discounts and markups.

Responsibilities

• Respond to client inquiries and ensure timely, quality service delivery and follow-up to ensure satisfaction.
• Understand contract scope and ensure all work aligns with it.
• Champion financial and operational systems and identify cost-saving opportunities.
• Coordinate and onboard vendors for reactive and planned works; manage sub-contractor paperwork.
• Review invoices, cost center coding, quotations and purchase orders; coordinate billing and margins.
• Review and approve maintenance invoices and projects per contracts; ensure core outputs are delivered.
• Provide responses on financial reports for A/R, A/P, and PO status.
• Deliver monthly reporting for Contract and BU Reviews.
• Support Health & Safety compliance and maintain QHSE documentation.
• Analyze data to solve problems and propose improvements.

Skills

Analytical thinking

Microsoft Office

Communication skills

Organizational skills

Problem solving

Mathematics

Education

High School Diploma or GED

3–4 years of related experience

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

CBRE is seeking a Contract Support Associate to deliver exceptional client service and robust administrative support within a large Business Unit. You will manage contract scope, billing, and financial reporting while coordinating vendors and ensuring compliance with HSE standards.

The role emphasizes attention to detail, strong MS Office proficiency, and the ability to analyze data to optimize costs and processes across the account.