Contract Support & Admin

CBRE; Danauindah; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

CBRE is seeking a Contract Support Associate to deliver exceptional client service and robust administrative support within a large Business Unit. You will manage contract scope, billing, and financial reporting while coordinating vendors and ensuring compliance with HSE standards.

The role emphasizes attention to detail, strong MS Office proficiency, and the ability to analyze data to optimize costs and processes across the account.

Qualifications

• High School Diploma or GED required with 3–4 years of related experience.
• Broad understanding of processes, procedures, systems and concepts within the job function.
• Ability to evaluate and communicate complex content concisely.
• Strong knowledge of Microsoft Office products (Word, Excel, Outlook).
• Excellent organizational skills and an inquisitive mindset.
• Strong math skills including percentages, discounts and markups.

Responsibilities

• Respond to client inquiries and ensure timely, quality service delivery and follow-up to ensure satisfaction.
• Understand contract scope and ensure all work aligns with it.
• Champion financial and operational systems and identify cost-saving opportunities.
• Coordinate and onboard vendors for reactive and planned works; manage sub-contractor paperwork.
• Review invoices, cost center coding, quotations and purchase orders; coordinate billing and margins.
• Review and approve maintenance invoices and projects per contracts; ensure core outputs are delivered.
• Provide responses on financial reports for A/R, A/P, and PO status.
• Deliver monthly reporting for Contract and BU Reviews.
• Support Health & Safety compliance and maintain QHSE documentation.
• Analyze data to solve problems and propose improvements.

Skills

Analytical thinking

Microsoft Office

Communication skills

Organizational skills

Problem solving

Mathematics

Education

High School Diploma or GED

3–4 years of related experience

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

About The Role

As a CBRE Contract Support Associate, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This job is part of the Contract Quality Management job function. They are responsible for managing the delivery of contractual services to ensure requirements are fulfilled.

What You’ll Do

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction.
• Understand the scope of the contract and make sure that all work is carried out accordingly.
• Be a financial and operational systems champion. Suggest efforts to put in place cost-saving opportunities to maximize customer and financial savings targets.
• Coordinate and onboard vendors for reactive and planned works and manage sub-contractor paperwork.
• Review processed invoices and ensure accurate cost center coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.
• Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.
• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs.
• Deliver monthly reporting support on Contract and Business Unit Reviews.
• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment. Maintain QHSE documentation and ensure it is available using company systems.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.