Secretary

Talent Search Recruitment - Indonesia; Gunung Putri; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

Talent Search Recruitment - Indonesia is seeking a highly organized Secretary to join our Bogor office. The role requires excellent English communication, meticulous administrative support, and reliable coordination to ensure smooth daily operations.

You will handle calls, schedules, travel arrangements, document preparation, and database updates while supporting the recruitment process. A high school diploma and 2–4 years of relevant experience are expected, with proficiency in MS Office.

Qualifications

• High school diploma or equivalent; certification in office management is a plus.
• 2–4 years of experience as a Secretary or in a similar role.
• Fluent in English, written and verbal.
• Proficient in MS Office and other office management software.

Responsibilities

• Answer and direct phone calls
• Manage and maintain schedules and calendars
• Arrange and coordinate meetings, appointments, and travel arrangements
• Prepare and distribute correspondence, memos, and reports
• Maintain and update client and candidate databases
• Assist with the recruitment process, including posting job ads and scheduling interviews
• Handle confidential and sensitive information with discretion
• Perform general office tasks, such as filing, photocopying, and ordering supplies
• Act as a point of contact for clients and candidates, providing excellent customer service
• Collaborate with team members to ensure efficient and effective operations

Skills

Fluent English

Communication

Organizational skills

Time management

Multitasking

Discretion

Attention to detail

Team player

Education

High school diploma

Office management certification

Tools

MS Office

Job description

Talent Search Recruitment is a leading recruitment agency in Indonesia, specializing in placing top talent in various industries. We are committed to providing our clients with the best candidates and our candidates with the best job opportunities. Our team is dedicated to delivering exceptional service and building strong relationships with our clients and candidates.

Job Description:

We are seeking a highly organized and efficient Secretary to join our team in Bogor. The ideal candidate will have excellent communication skills, be fluent in English, and have a strong attention to detail. As a Secretary, you will provide administrative support to our team and ensure the smooth operation of our office.

Responsibilities:

• Answer and direct phone calls
• Manage and maintain schedules and calendars
• Arrange and coordinate meetings, appointments, and travel arrangements
• Prepare and distribute correspondence, memos, and reports
• Maintain and update client and candidate databases
• Assist with the recruitment process, including posting job ads and scheduling interviews
• Handle confidential and sensitive information with discretion
• Perform general office tasks, such as filing, photocopying, and ordering supplies
• Act as a point of contact for clients and candidates, providing excellent customer service
• Collaborate with team members to ensure efficient and effective operations

Requirements:

• High school diploma or equivalent; additional certification in office management is a plus
• Proven work experience as a Secretary or similar role, at least 2-4 years
• Fluent in English, both written and verbal
• Proficient in MS Office and other office management software
• Strong communication and organizational skills
• Excellent time-management and multitasking abilities
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Discretion and confidentiality
• Strong attention to detail and accuracy
• Positive attitude and team player mentality
• Living near by Bogor, Cibinong

We offer a competitive salary, a positive and supportive work environment, and opportunities for growth and development. If you are a highly organized and efficient individual with a passion for providing exceptional service, we encourage you to apply for this exciting opportunity.