Assistant to General Manager

PT TIYOUNG INTERNATIONAL TRADING; Jakarta Pusat; On-site; IDR 167,400,000 - 279,000,000; Full time

Benefits offered by this job

Performance Bonus

Annual Bonus

Professional Training & Development

Fast-track Promotion Program

Collaborative and International Work E

International Working Environment

Job summary

PT TIYOUNG INTERNATIONAL TRADING is seeking an Executive Assistant to the General Manager in Jakarta Pusat. The role provides comprehensive administrative and operational support, manages the GM's calendar and travel, and prepares meeting materials and follow-up actions.

You will coordinate cross-department communication, assist with business proposals and contracts, and help improve internal processes. The position requires strong organizational, communication, and confidentiality skills, with

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum 2 years of experience as an Executive/Personal Assistant or to General Manager.
• Excellent organizational, communication, and interpersonal skills.
• Strong problem-solving ability with attention to detail.
• Proficient in Microsoft Office and English proficiency; Mandarin is a plus.

Responsibilities

• Provide comprehensive administrative and operational support to the General Manager.
• Manage GM's daily schedule, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and minutes with follow-up actions.
• Coordinate communication between departments to improve efficiency and operations.
• Prepare weekly, monthly, and quarterly business reports and analyze operational data.
• Support recruitment coordination and onboarding activities as needed.
• Handle confidential information with professionalism and discretion.

Skills

Schedule management

Meeting coordination

Communication

MS Office

English

Education

Bachelor's degree in Business Administration

Tools

MS Office

Job description

Provide comprehensive administrative and operational support to the General Manager.

Manage the General Manager's daily schedule, appointments, meetings, and business travel arrangements.

Prepare meeting agendas, presentations, reports, meeting minutes, and follow-up action plans.

Handle confidential information with professionalism and discretion.

2. Business Coordination

Coordinate communication and collaboration between departments to ensure efficient business operations.

Monitor project progress and follow up on key initiatives assigned by the General Manager.

Assist in improving internal processes and operational efficiency.

Ensure timely completion of assigned tasks and report progress regularly.

3. Reporting & Analysis

Prepare weekly, monthly, and quarterly business reports.

Collect, organize, and analyze operational data to support management decision-making.

Maintain accurate records of business documents, contracts, and company files.

Conduct market and competitor research when required.

4. Client & Business Support

Coordinate with clients, suppliers, and business partners on behalf of the General Manager.

Assist in preparing business proposals, contracts, quotations, and presentations.

Support business meetings, negotiations, and follow-up activities.

Maintain positive relationships with key stakeholders.

5. Administrative Management

Manage office documentation and administrative processes.

Organize internal meetings, company events, and business activities.

Coordinate travel arrangements, accommodation, and expense reports.

Ensure all administrative tasks are completed accurately and efficiently.

6. Human Resources Support

Assist with recruitment coordination, interview scheduling, and onboarding activities.

Support employee communication and internal coordination.

Assist with training arrangements and performance follow-up when required.

Coordinate with external service providers when necessary.

7. Other Duties

Perform other assignments and special projects delegated by the General Manager.

Maintain strict confidentiality regarding company information and business matters.

Provide flexible support to meet changing business needs.

Job Requirements

Bachelor's degree in Business Administration, Management, Human Resources, or a related field.

Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or Assistant to General Manager.

Excellent organizational, communication, and interpersonal skills.

Strong problem-solving ability with attention to detail.

Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).

Good command of written and spoken English.

Mandarin language skills will be an advantage.

Ability to work independently and manage multiple priorities in a fast-paced environment.

High level of integrity, professionalism, and confidentiality.

Strong time management skills and ability to meet deadlines.

Salary & Benefits

Performance Bonus

Annual Bonus

Professional Training & Development

Fast-track Promotion Program

Collaborative and International Working Environment