Assistant Club Manager

Pad Thai Padel; Provinsi Bali; Hybrid; IDR 120,000,000 - 240,000,000; Full time

Job summary

Pad Thai Padel is seeking an Assistant Club Manager (GA & Legal) in Bali to oversee legal licensing, HR administration, and general affairs, acting as the Club Manager's right hand for daily operations.

The ideal candidate is highly organized, discreet with sensitive information, and fluent in Bahasa Indonesia and English, with strong liaison skills to government bodies and vendors.

Qualifications

• Experience in HR administration and compliance is preferred.
• Familiarity with Indonesian labor law and regulatory updates is a plus.
• Ability to draft formal letters and official correspondence.
• Strong organizational and administrative skills.

Responsibilities

• Ensure all company legal documents and licenses are complete, valid, and filed.
• Maintain a permit and legal document tracker with renewal deadlines.
• Manage licensing processes with government bodies.
• Draft letters and official correspondence in coordination with Club Manager.
• Draft and review partnership agreements, vendor contracts, MOUs, sponsorships.
• Flag legal/compliance risks to management promptly.
• Maintain records of employment agreements and personnel files.
• Manage BPJS registrations and claims coordination for staff.
• Track staff attendance and resolve discrepancies with dept heads.
• Support onboarding and offboarding, including contracts and clearance.
• Keep HR practices aligned with Indonesian labor law updates.
• Recap purchasing requests and records across departments.
• Coordinate facility and equipment maintenance with vendors.
• Assist with inventory management and stock checks.
• Support vendor coordination for general affairs and license payments.

Skills

Discretion with sensitive information

Liaison with government offices

Vendor coordination

Fluent in Bahasa Indonesia & English

Highly organized

Job description

Please only apply if you are a local who reside in Bali.

The Assistant Club Manager (GA & Legal) is a hybrid, trust-critical role combining legal and licensing oversight, HR administration, general affairs, and direct operational support to the Club Manager. This person is the backbone of the club's compliance and administrative infrastructure — keeping every permit, contract, and employee record in order — while also acting as the Club Manager's right hand on day-to-day operations.

The ideal candidate is highly organized, discreet with sensitive information, comfortable liaising with government offices and vendors, and fluent in both Bahasa Indonesia and English.

Key Responsibilities

• Ensure all company legal documents and business licenses are complete, valid, and properly filed (NIB/OSS, SKPL A/B/C, NKKPBC, and other operational permits required for the venue).
• Maintain a permit and legal document tracker with renewal deadlines, and proactively flag upcoming expirations to the Club Manager and Director.
• Manage ongoing licensing processes with relevant government bodies
• Draft formal letters and official correspondence (surat kuasa, surat pernyataan, surat permohonan, etc.) in coordination with the Club Manager.
• Draft and review partnership agreements, vendor/supplier contracts, MOUs, and sponsorship agreements.
• Proactively flag legal or compliance risks to management before they become issues.

2. HR Administration

• Maintain complete, up-to-date records of all employment agreements (PKWT and PKHL) and personnel files.
• Manage BPJS Ketenagakerjaan and BPJS Kesehatan registration, updates, and claims coordination for all staff.
• Track and report staff attendance (absensi), working with department heads to resolve discrepancies.
• Compile and consolidate employee performance reports across departments for management review.
• Support onboarding and offboarding administration, including contract issuance, exit documentation, and clearance.
• Keep HR administrative practices aligned with current Indonesian labor law and regulatory updates.
• Recap and consolidate purchasing requests and records across departments.
• Recap facility and equipment maintenance needs, and coordinate follow-through with the maintenance team and external vendors.
• Assist with inventory management — stock checks, reconciliation, and reporting.
• Manage general office and administrative supplies for the club.
• Support vendor coordination for general affairs matters, including utilities and license-related payments.

4. Assistant Club Manager Duties

• Assist the Club Manager with daily operational needs across all departments.
• Act as a delegate for the Club Manager on administrative and operational matters when needed.
• Coordinate cross-departmentally with Reception, F&B, Maintenance, and Marketing on operational matters.
• Take on ad hoc projects and tasks as assigned by the Club Manager or Director.