Architect Admin

The Paralian Uluwatu Official; Provinsi Bali; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

The Paralian Uluwatu Official in Bali, Indonesia, is seeking an Architect Admin to support architectural design, project coordination, and technical documentation for hospitality and property projects. The role involves maintaining project documents, coordinating inputs with architects, designers, and operations teams, and preparing reports for internal and external partners.

On-site, full-time position requiring fluent English and familiarity with local regulations.

Qualifications

• Fluency in English is required.
• Proven experience as an Administrative Assistant or similar.
• Has supported C-level executives in a fast-moving environment.
• Exceptional organizational and time-management skills.
• Tech-savvy with interest in automation and efficiency tools.
• Strong problem-solving and discussion skills on business challenges.
• Commitment to confidentiality and professionalism.
• Ambitious and adaptable to a dynamic environment.

Responsibilities

• Undertake general administrative tasks to support daily operations.
• Manage and organize office documents, files and records.
• Handle correspondence, emails, and phone calls professionally.
• Prepare reports, presentations, and other documents as needed.
• Perform other administrative tasks as assigned.
• Contribute to problem-solving and discuss tech solutions.
• Handle sensitive information with high trust and discretion.
• Demonstrate eagerness to learn and grow within the company.

Skills

Fluency in English

Administrative experience

C-level support

Organizational skills

Tech-savvy

Problem solving

Confidentiality

Team communication

Tools

Office software

Documentation tools

Job description

Company Description The Paralian is a hospitality-focused property company based in Bali, Indonesia, dedicated to creating thoughtfully designed spaces that blend comfort, functionality, and lifestyle experiences. Its portfolio spans hospitality and property management, developing and operating spaces tailored for modern travelers and long-term value creation. By integrating design, operations, and guest experience, The Paralian aims to deliver consistent quality at every touchpoint. Rooted in Bali’s vibrant culture and natural surroundings, the company is committed to building meaningful places that connect people, place, and purpose. Team members contribute to projects that shape distinctive, design-led environments in one of Southeast Asia’s most dynamic destinations.

Role Description The Architect Admin is a full-time, on-site role based in Bali, Indonesia, supporting architectural design, project coordination, and technical documentation for The Paralian’s hospitality and property projects. This role manages and organizes architectural drawings, specifications, and digital files, ensuring version control and alignment with project standards. The Architect Admin collaborates with architects, designers, and operations teams to coordinate design inputs, track project progress, and prepare reports or presentations for internal stakeholders and external partners. Daily responsibilities include maintaining project documentation, assisting with planning and scheduling, liaising with vendors and consultants, and helping integrate design changes into existing plans and systems. The position also supports process improvement by identifying better ways to streamline workflows between design, development, and property operations.

Qualifications

• Fluency in English is required; knowledge of Bahasa Indonesia and familiarity with local regulations and building standards are beneficial.
• Proven experience working as an Administrative Assistant or in a related position
• Has supported C-level executives within a competitive, fast-moving industry
• Exceptional organizational and time-management skills to efficiently handle tasks and schedules
• Tech-savvy with a keen interest in automation and efficiency tools
• Strong problem-solving skills and the ability to engage in meaningful discussions to address business challenges
• A commitment to confidentiality and professionalism
• Ambitious, with a willingness to learn and adapt to the dynamic nature of the business environment

Responsibilites

• Undertake general administrative tasks to facilitate smooth daily operations as well as contributing to a streamlined workflow
• Manage and organize office documents, files and records
• Handle correspondence, emails, and phone calls professionally
• Prepare reports, presentations, and other documents as needed
• Perform other administrative tasks as assigned
• Contribute to problem-solving and participate in discussions on tech solutions
• Handle sensitive information with the utmost integrity and confidentiality, as the role involves access to personal and professional data requiring a high level of trustworthiness
• Demonstrate a strong desire to learn and grow within the company, adapting to new challenges that arise daily