Administrative Assistant & Mandarin Translator (Chinese-Indonesian)

AINI Heating Technology; Sayung; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

AINI Heating Technology seeks a skilled translator/interpreter to bridge communication between local teams, management, and overseas partners in a fast-paced manufacturing environment.

You will translate documents and provide on-site interpretation, supporting Production, Engineering, Warehouse, and other departments to ensure smooth daily operations while maintaining confidentiality and accuracy across Mandarin, Indonesian, and English.

Qualifications

• Translate documents and communications between Mandarin, Indonesian, and English.
• Provide on-site interpretation during meetings, training, machinery installation, and discussions with management, suppliers, and overseas partners.
• Support communication across Production, Engineering, Warehouse, and other departments to ensure smooth daily operations.
• Assist in translating technical, operational, administrative, and business-related materials.
• Ensure confidentiality and professionalism when handling sensitive company information and communications.
• Proofread and quality-check translated documents to maintain accuracy, consistency, and clarity.
• Support the administrative team in managing multilingual documentation and correspondence.
• Assist with meeting and event coordination where Mandarin interpretation or translation support is required.
• Proactively identify and clarify communication gaps to support effective coordination between local teams and overseas stakeholders.

Responsibilities

• Translate documents between Mandarin, Indonesian, and English.
• Provide on-site interpretation during meetings, training, and installations.
• Support cross-department communication to ensure smooth operations.
• Translate technical, operational, administrative, and business materials.
• Maintain confidentiality and professionalism with sensitive information.
• Proofread translations for accuracy and clarity.
• Assist with multilingual documentation and correspondence.
• Coordinate meetings and events requiring Mandarin support.
• Identify and clarify communication gaps between local and overseas teams.

Skills

Mandarin fluency

Indonesian fluency

English proficiency

Interpersonal skills

Coordination

Education

Diploma (D3) in Mandarin Language/Literature

Tools

CAT tools

Job description

Be the bridge of communication between local teams, management, and overseas stakeholders, ensuring smooth daily operations, accurate translations, and clear coordination in a fast-paced manufacturing

Key responsibilities

• Translate documents, correspondence, and communications between Mandarin, Indonesian, and English, ensuring accuracy and appropriate terminology.
• Provide on-site interpretation during meetings, training sessions, machinery installation, and discussions with management, suppliers, and overseas partners.
• Support communication across Production, Engineering, Warehouse, and other departments to ensure smooth daily operations.
• Assist in translating technical, operational, administrative, and business-related materials.
• Ensure confidentiality and professionalism when handling sensitive company information and communications.
• Proofread and quality-check translated documents to maintain accuracy, consistency, and clarity.
• Support the administrative team in managing multilingual documentation and correspondence.
• Assist with meeting and event coordination where Mandarin interpretation or translation support is required.
• Proactively identify and clarify communication gaps to support effective coordination between local teams and overseas stakeholders.

What we're looking for

• Minimum Diploma (D3) in Mandarin Language/Literature, or a graduate from a university in China with an interest in pursuing a career as a translator/interpreter.
• HSK 4 or above, with strong ability in Mandarin listening, speaking, reading, and writing.
• Fluent and highly proficient in Mandarin and Indonesian, both verbal and written.
• Good command of English for daily business communication, documentation, and basic management coordination.
• Proven experience as a translator or interpreter, preferably in a manufacturing environment.
• Good understanding of manufacturing terminology, production processes, and operational workflows.
• Able to provide interpretation during meetings, training, machinery installation, and discussions with foreign partners or suppliers.
• Strong attention to detail and commitment to translation accuracy, documentation quality, and confidentiality.
• Strong interpersonal, communication, and coordination skills with the ability to work across diverse teams and management levels.
• Proactive, adaptable, and solution-oriented, with the ability to manage multiple priorities in a fast-paced manufacturing environment.
• Experience with translation software or tools is an advantage.