Administrative Assistant

U.S. Embassy Jakarta; Jakarta Utara; Sur place; IDR 100 440 000 - 145 080 000; Plein temps

Résumé du poste

U.S. Embassy Jakarta is seeking an Administrative Assistant to provide comprehensive support to the Economic section.

The role covers procurement, travel coordination, and event planning, with responsibilities for maintaining CRM and SharePoint, and assisting staff on temporary duty assignments. The ideal candidate will have two years in administration or project management, fluent English and Bahasa Indonesia, and at least two years of post-secondary education.

Qualifications

• Minimum two years in an admin or project management role.
• Fluent in English and Bahasa Indonesia (reading, writing, speaking).
• At least two years of post-secondary education.

Responsabilités

• Provide administrative, programmatic, and project support for the Economic section.
• Handle procurement, travel arrangements, and event planning.
• Maintain CRM and SharePoint; manage staff arrivals/departures.
• Support Blue Lantern program activities.
• Assist with Floor Warden duties and translations when needed.

Connaissances

Administrative experience

Project management

Bilingual English/Bahasa Indonesia

Formation

Two years of post secondary study

Description du poste

Provide administrative, programmatic, and project support for the 30-person Economic section. Duties include, but are not limited to procurement, arranging transportation, troubleshooting administrative and technical issues, providing travel and logistical support to visitors and staff on temporary duty assignment, event planning, administrator for the Economic section's contact database and SharePoint site, and providing back-up support to two (2) Office Management Specialists. Duties will also include support for the Blue Lantern Program.

Summary of the major duties and responsibilities of the administrative assistant is:

The role manages the Economic section’s administrative operations, including maintaining CRM and SharePoint systems, coordinating procurement, travel, events, official meetings, and handling correspondence. It supports staff arrivals and departures, manages time and attendance, and maintains key government and private sector contacts. The position also assists Office Management Specialists, serves as Floor Warden, and provides interpretation when needed. Additionally, it oversees Blue Lantern activities by coordinating inquiries, inspections, logistics, translations, and drafting reports for U.S. and Indonesian officials.

Requirements

All selected candidates must be able to obtain and hold a: Public Trust-Background Investigation certificate. All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam. Selected candidate must be able to begin working within a reasonable period of time 4 weeks/1 month upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements

At least two years of full time, post secondary study at college or university. Please address this factor in your ERA application under Education.

Evaluations

You will be evaluated against the qualifications and requirements in this vacancy announcement. You may be asked to complete a pre-employment language or skills test. You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications

Experience: Two (2) years working in an administrative or project management role. Please address this factor in your ERA application under Major Duties and Responsibilities. Language: English and Bahasa Indonesia - Fluent (speaking/reading/writing, may include the ability to translate). Please address this language requirement in your ERA application.