Admin Specialist (Procurement Non-BOM)

Smoore Technology Indonesia; Singosari; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

SMOORE Indonesia is seeking a Procurement Specialist to handle non-BOM purchasing and operational goods. You will coordinate with internal teams, liaise with vendors on quotes and delivery, and help manage procurement records and basic inventory processes.

Ideal candidates have 1–3 years in procurement, strong negotiation and English skills, and familiarity with SAP/ERP and WMS. This on-site role supports multiple Indonesian plants in a fast-paced manufacturing environment.

Qualifications

• Bachelor’s degree in Business Administration, Management, Supply Chain, Procurement, Logistics, or a related field.
• 1–3 years in Procurement, Purchasing, General Affairs, Vendor Management or Inventory Control in manufacturing.
• Experience with SAP/ERP systems.
• Working knowledge of Warehouse Management System and inventory control principles.
• Strong coordination, negotiation, follow-up and problem-solving skills.
• Able to work independently in a fast-paced environment.

Responsibilities

• Handle purchasing and ordering of Non-BOM office and operational goods.
• Coordinate procurement with MMSC Procurement Team and internal stakeholders.
• Liaise with vendors on quotations, orders, delivery schedules and requirements.
• Negotiate with vendors on timelines and service commitments within authority.
• Monitor requests and follow up purchase orders to ensure timely delivery.
• Identify delays or procurement risks and coordinate solutions.
• Maintain procurement records and vendor documentation.
• Support basic warehouse and inventory management for Non-BOM goods.
• Coordinate effectively with internal departments and external parties.

Skills

English proficiency

Vendor coordination

Negotiation

Multitasking

Education

Bachelor's degree in Business/Logistics

Tools

SAP/ERP Systems

WMS

Job description

About SMOORE

SMOORE Indonesia is part of SMOORE Holding International, a global leader in offering vaping technology solutions, including manufacturing vaping devices and vaping components for HNB products on an ODM basis, with advanced R&D technology, strong manufacturing capacity, wide-spectrum product portfolio and diverse customer base. Headquartered in China and as part of our business growth in Indonesia currently we have 4 plants in Indonesia :

1. PT. Smoore Technology Indonesia in Malang

2. PT. Atomization Technology Indonesia in Pasuruan

3. PT. Merit Technology and Innovation Indonesia in Sidoarjo

4. PT. Genesis Technology Indonesia in Malang

Key Responsibilities :

• Handle purchasing and ordering of Non-BOM office and operational goods, including office supplies, facility-related items, and other general operational needs.
• Coordinate procurement processes with the MMSC Procurement Team and relevant internal stakeholders.
• Liaise with project vendors and external suppliers regarding quotations, order status, delivery schedules, and purchasing requirements.
• Negotiate with vendors regarding delivery timelines, service commitments, and other operational matters within assigned authority.
• Monitor purchase requests and follow up purchase orders to ensure timely delivery of goods and services.
• Proactively identify potential delays, supply issues, or procurement risks and coordinate appropriate solutions.
• Maintain proper procurement records, supporting documents, and vendor-related documentation.
• Support basic warehouse and inventory management processes for Non-BOM goods
• Coordinate effectively with both internal departments and external parties.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Supply Chain, Procurement, Logistics, or a related field.
• Relevant experience (1-3 years) in Procurement, Purchasing, General Affairs, Vendor Management, or Inventory Control, preferably in a manufacturing environment.
• Have experienced using SAP/ERP Systems
• Basic understanding of Warehouse Management System (WMS) and inventory management principles, particularly SKU management, FIFO, stock movement, and inventory control.
• Strong coordination, negotiation, follow-up, and problem-solving skills.
• Proactive, self-driven, communicative, and able to work independently.
• Strong interpersonal skills to work effectively with cross-functional teams and external vendors.
• Active proficiency in English is mandatory, both written and spoken.
• Basic or conversational Mandarin is a plus.
• Able to manage multiple priorities and work effectively in a fast-paced environment.