Admin Sales Promotion

PT United Family Food; Pluit; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

PT United Family Food is seeking a detail-oriented Sales Promotion Admin to support our sales promotion and marketing activities at our West Jakarta head office. You will handle end-to-end administration, from proposal preparation to claim settlement, coordinate POSM distribution, and maintain accurate records across multiple stakeholders in an outsourcing arrangement.

The ideal candidate has a diploma or bachelor’s degree, 1–3 years in related roles, strong Excel skills, and excellent

Qualifications

• Diploma or bachelor’s degree in Business/Admin/Marketing or related field.
• 1–3 years in Sales Promotion Admin or related roles.
• Proficient in Excel/Sheets and document management.

Responsibilities

• Administer end-to-end sales promotion and marketing activities.
• Prepare proposals, SK, invoices, and payment documents.
• Coordinate POSM allocation and distribution to the field.
• Monitor activity documents and coordinate with teams for completion.
• Process and follow up claims per procedures.
• Maintain records and tracking of promotional activities.

Skills

Administration

Documentation

Coordination

Excel/Sheets

Stakeholder communication

Attention to detail

Education

Diploma/Bachelor's degree

Tools

Excel

Google Sheets

Job description

We are looking for a detail-oriented and well-organized Sales Promotion Admin to support our sales promotion and marketing activities. In this role, you will be responsible for ensuring smooth administrative processes, from proposal and document preparation to POSM coordination and claim settlement.

If you have strong administrative skills, enjoy working with multiple stakeholders, and are comfortable managing detailed processes, we’d love to hear from you!

Job Responsibilities:

1. Handle end-to-end administration of sales promotion and marketing activities, from proposal submission to claim settlement.
2. Prepare and coordinate proposals, SK, invoices, and payment documents.
3. Coordinate POSM allocation and distribution to ensure timely delivery to the field.
4. Monitor activity documentation and follow up with related teams for document completion.
5. Process and follow up claims in accordance with company procedures.
6. Maintain accurate records and tracking of all promotional activities and related documents.

Requirements:

1. Minimum Diploma/Bachelor's degree, preferably in Business Administration, Marketing, Management, or a related field.
2. 1–3 years of experience in Sales Promotion Admin, Marketing Admin, Trade Marketing Admin, or a similar role.
3. Strong administrative and document management skills.
4. Detail-oriented, organized, and able to manage multiple processes simultaneously.
5. Good coordination and communication skills.
6. Proficient in Microsoft Excel/Google Sheets.
7. Willing to work under an outsourcing employment arrangement.
8. Willing to work on-site at our Head Office in West Jakarta.