Admin Freelance

PT.Innocean Worldwide Indonesia; Jakarta Utara; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

PT.Innocean Worldwide Indonesia is seeking a Finance Administrator to manage monthly forecasting and billing, while coordinating with the Finance and Legal teams on vendor and contract documents.

The role requires a Bachelor's degree in Accounting, strong Excel and PDF skills, and the ability to handle multiple priorities in a fast-paced environment. The position is based on an on-site office with a 3-month trial period.

Qualifications

• Bachelor's degree in Accounting.
• Proficient in Microsoft Excel.
• Proficient in Adobe PDF.
• Strong attention to detail and organizational skills.
• Able to work under pressure and manage multiple priorities.
• Able to work on full WFO working arrangement with 3 months working period.

Responsibilities

• Manage monthly forecasting and billing administration.
• Review and update project tracking files, including CE Approval, Vendor PO, and Vendor Invoice records.
• Input billable job numbers into the company ledger.
• Handle vendor registration documentation and coordinate submissions to the Finance team.
• Create and manage CE, PO, BAST, and billing documents.
• Process vendor invoices and client billing submissions.
• Coordinate agreement and NDA requirements with the Legal team.
• Distribute e-Bupot/WHT slips to vendors.
• Prepare budget tracking, sales reports, forecasts, and supporting documentation.
• Support administrative and financial operations across projects.

Skills

Microsoft Excel

Attention to detail

Organizational skills

Ability to work under pressure

Multitasking

Education

Bachelor's Degree in Accounting

Tools

SAP

Accurate

JobBag

Job description

Manage monthly forecasting and billing administration.

Review and update project tracking files, including CE Approval, Vendor PO, and Vendor Invoice records.

Input billable job numbers into the company ledger.

Handle vendor registration documentation and coordinate submissions to the Finance team.

Create and manage CE, PO, BAST, and billing documents.

Process vendor invoices and client billing submissions.

Coordinate agreement and NDA requirements with the Legal team.

Distribute e-Bupot/WHT slips to vendors.

Prepare budget tracking, sales reports, forecasts, and supporting documentation.

Support administrative and financial operations across projects.

Requirements:

Bachelor's Degree in Accounting.

Proficient in Microsoft Excel.

Proficient in Adobe PDF.

Strong attention to detail and organizational skills.

Able to work under pressure and manage multiple priorities.

Able to work on full WFO working arrangement with 3 months working period.

Nice to have:

Experience using ERP, accounting, or finance systems such as SAP, Accurate, or similar platforms.

Familiarity with JobBag is a strong advantage.

Previous experience handling billing, invoicing, vendor management, or finance administration processes.