Admin Export Documentation

Pt Sinar Mas Agro Resources And Technology Tbk; Kota Medan ᯔᯩᯑᯉ᯲; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

PT Sinar Mas Agro Resources and Technology Tbk in Medan requires an Export Documentation Coordinator to prepare and verify export shipping documents and ensure compliance with customs and company policies. You will coordinate with freight forwarders, brokers, and authorities to meet deadlines and support accurate recordkeeping.

The role involves processing export declarations, maintaining documentation, and collaborating with Sales, Logistics, Production, Warehouse, and Finance to ensure smooth

Qualifications

• Bachelor’s degree or higher in any field (D3/S1).
• Proficient in Microsoft Excel, data management, and export documentation management.
• Knowledge of customs & international trade compliance.
• Shipping and logistics coordination skills.
• Certificate management (COO, Health Cert, Phyto, etc.).
• Strong communication and stakeholder management abilities.
• Familiar with SAP / ERP systems.
• High attention to detail and accuracy.

Responsibilities

• Prepare and verify export shipping documents (Commercial Invoice, Packing List, BL, COO, Phytosanitary, Health Certificate, Export Permit).
• Coordinate with freight forwarders, shipping lines, customs brokers, authorities, and customers.
• Ensure documents comply with customs and importing country regulations and company policies.
• Monitor shipment schedules, vessel bookings, and submission deadlines.
• Process export declarations (PEB) and related customs docs.
• Maintain records of export transactions and documents.
• Resolve discrepancies and shipment-related issues promptly.
• Coordinate with Sales, Logistics, Production, Warehouse, and Finance for smooth export execution.
• Monitor document accuracy, completeness, and on-time submission.

Skills

Excel

Data management

Export docs

Customs knowledge

Shipping coordination

Stakeholder mgmt

SAP

Attention to detail

Education

D3/S1 in any field

Tools

SAP

ERP system

Job description

Key Responsibilities

• Prepare and verify export shipping documents, including:

Commercial Invoice

Packing List

Bill of Lading (BL)

Certificate of Origin (COO)

Phytosanitary Certificate

Health Certificate

Export Permit and other supporting documents

• Coordinate with freight forwarders, shipping lines, customs brokers, government authorities, and customers regarding export requirements.
• Ensure all export documents comply with customs regulations, importing country requirements, and company policies.
• Monitor shipment schedules, vessel bookings, and document submission deadlines.
• Process and submit export declarations (PEB) and related customs documentation.
• Maintain accurate records of export transactions and documentation.
• Resolve documentation discrepancies and shipment-related issues in a timely manner.
• Support customer requirements related to export compliance and documentation.
• Coordinate with internal departments such as Sales, Logistics, Production, Warehouse, and Finance to ensure smooth export execution.
• Monitor document accuracy, completeness, and on-time submission performance.

Requirement:

• D3/S1 in any field of study (all majors)
• Proficient in Microsoft Excel, Data Management and Export Documentation Management
• Customs & International Trade Compliance Knowledge
• Shipping and Logistics Coordination Skill
• Certificate Management (COO, Health Cert, Phyto, etc.)
• Communication and Stakeholder Management
• Familiar with SAP / ERP System Knowledge
• High attention to detail and accuracy
• Must be willing to work in Kawasan Industri Medan 1, Deli Serdang, Sumatera Utara

Our company has never levied any fees for the recruitment process nor has it required to order tickets and accommodation through a certain travel agent or certain person.