Admin Business Development Associate

PT Mitra Adiperkasa Tbk (MAP Fashion1); Jakarta Pusat; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

MAP Fashion1, part of PT Mitra Adiperkasa Tbk, is seeking an administrative professional to manage document flow, archiving, and scanning. The role involves receiving, recording, and sorting documents, coordinating with Legal and Finance, and preparing outbound shipments of hard copies.

The candidate should have a Diploma or Bachelor's degree in Administration/Business, be proficient in Microsoft Office, and capable of English communication.

Qualifications

• Diploma or bachelor's degree in Administration or related field is required.
• Ability to operate Microsoft Office (Word, Excel, and related apps).
• Basic English communication skills required.
• Must be detail-oriented and well-organized.
• Ability to handle multiple tasks and meet deadlines.

Responsibilities

• Receive and record incoming documents with dates.
• Sort and file documents for archiving, review, or revision.
• Scan documents and save to OneDrive; submit hardcopies to Legal team.
• Process outgoing documents and prepare address lists for expedition.
• Coordinate signatures from Directors/SBU Head and file LOI/Addendum documents.

Skills

Microsoft Office proficiency

English communication

Detail-oriented

Coordination & communication

Education

Diploma or Bachelor's degree in Administration/Business

Tools

Microsoft Excel

Job description

Receiving incoming documents (the letter date must be written on every document received).

Recording incoming documents in the Excel file list.

Sorting incoming documents (for archiving, review or revision).

Scanning documents and save to OneDrive (hardcopy for archive are submitted to the Legal team, while documents for review/revision are submitted to the mall PIC).

Processing outgoing documents (returning documents) to the mall, preparing the address list, submit it to the expedition team and packing hardcopy documents into envelopes including the destination address.

Scanning signed documents and filing them.

Process the Legal approval sheet for the signing process (the form is signed by BD and Legal). Once completed, the hardcopy documents are processed for Directors' signatures

Check the legality documents of MAP companies (if the Deed has expired, it will be requested from the Legal team).

Processing all documents that require signatures from the Directors / SBU Head.

Sending softcopies of LOI/Addendum/BAST to the Finance team.

Filing receipts for incoming and outgoing documents

Requirements

Minimum education: Diploma or bachelor's degree in Administration, Business, or a related field.

Able to operate Microsoft Office (basic Word, Excel, and other related applications).

Able to communicate and understand basic English, both written and verbal.

Detail-oriented, well-organized, and able to manage documents accurately.

Able to handle multiple tasks and meet deadlines.

Good coordination and communication skills with internal teams and external parties

Prior experience in administrative or document-handling roles is an advantage.

Company Overview

In spite of many hurdles such as the crisis of 1998, natural calamities, local and international threats, MAP has fostered the business through the years, always creating opportunities. In a short span of time, our retail network and brand portfolio has expanded to over 150 brands covering many segment - from sports to fashion; department stores to trendy cafes. We currently trade on a footage of more than 660,000 sqm covered by over 1800 stores in prime retail locations throughout more than 60 cities in Indonesia.

History

Incorporated in 1995, MAP achieved phenomenal growth over the years culminating in its IPO in November 2004. Today, MAP is the leading lifestyle retailer in Indonesia with over 1,800 retail stores and a diversified portfolio that includes sports, fashion, department stores, kids, food & beverage and lifestyle products. Some of our iconic brands include Starbucks, Zara, Marks & Spencer, SOGO, SEIBU, Debenhams, Oshkosh B' Gosh, Reebok, among many others. Listed on the Indonesia Stock Exchange, with over 22,000 employees, MAP was voted Fortune Indonesia's Most Admired Companies (Top 20) in 2012 and Forbes Indonesia's Top 40 Companies in 2011. Apart from retailing, MAP is also a leading distributor for sports, kids and lifestyle brands - including Wilson, Speedo, Converse, Mizuno, Diadora, Honma, TaylorMade, Adams Golf, Hasbro, Barbie,Thomas & Friends, among many others.

Product & Services

As a leading retailer in Indonesia, MAP carries over 150 world-class brands that covers many segment including:

Sports : Reebok, Converse, Puma, Planet Sports, Sports Station, Sports Warehouse, The Athlete's Foot, Rockport, Golf House, Airwalk, Babolat, Wilson, etc.