Travel Specialist

Second Talent; Hong Kong; On-site; HKD 279,000 - 390,600; Full time

Job summary

A dynamic recruitment firm is seeking a Travel Specialist in Hong Kong to efficiently manage logistics for recruiting-related travel. Responsibilities include booking flights, hotels, managing travel communications, and overseeing the entire booking process. The ideal candidate will have over 3 years of experience in travel or assistant roles, excellent organizational skills, a strong customer service attitude, and proficiency in G Suite, Word, and Excel. This role offers the opportunity to enhance the travel experience for candidates and team members.

Qualifications

• 3+ years of relevant experience in a travel or assistant-related role.
• Experience with travel administration is an advantage.
• Reliability and flexibility in team dynamics.

Responsibilities

• Handle logistics for recruiting-related travel.
• Book travel for recruiters and candidates.
• Manage travel communications and processes.

Skills

Organisational skills

Customer service attitude

Multitasking

Detail-oriented

Decision-making

Proficiency in G Suite

Proficiency in Word

Proficiency in Excel

Job description

Workplace Services & Experience - Travel Specialist

About the Position

We are looking for an organised and efficient Travel Specialist to help us handle the logistics for our recruiting-related travel. You will be the primary point of contact for travel-related issues for Jane Street candidates and our Hong Kong Recruiting team.

There are a lot of moving parts to our travel operations. Your focus will be on:

• Booking travel for our recruiters to attend campus recruiting events across Asia
• Booking travel for candidates to attend onsite events, interviews and internships
• Processing candidate travel expenses

This includes flights, hotels and car bookings, and managing all travel communications. You will oversee the entire booking process, making sure each step meets our travel guidelines and offering suggestions or alternatives to travellers as needed. You will also maintain our travel intranet site, vendor portals and in-house database, and manage the couriering for campus-related materials for recruiting events across Asia.

This role is an exciting opportunity to champion the culture of Jane Street. The first impression of our firm often begins with travel, and we aim to make our colleagues and visitors feel supported. Smooth travel is one of the things we do to keep Jane Street a delightful place to work.

About You

• 3+ years of relevant experience in a travel or assistant-related role (previous experience with travel administration is an advantage)
• Reliable, courteous and flexible team player with a great customer service attitude
• Able to multitask and prioritise varying, sometimes competing requests
• Organised and detail-oriented
• Comfortable working independently, making decisions quickly and taking initiative to close the loop on outstanding issues
• Can work a flexible schedule that may include early mornings and evening hours
• Experienced with G Suite, Word and Excel