Events Coordinator

Jane Street; Hong Kong; On-site; HKD 260,000 - 320,000; Full time

Job summary

Jane Street in Hong Kong seeks an Events Coordinator for its Asia offices to design, plan, and execute events for employees and college recruits. You will build relationships across teams to understand goals and tailor events that support our culture and people experience.

The role requires 2+ years in event management, fluency in English and Cantonese, and a flexible schedule including early mornings and after-hours events.

Qualifications

• Bachelor’s degree and 2+ years of experience in event management.
• Fluency in English and Cantonese.
• Willing to work flexible hours including early mornings and after-hours events.

Responsibilities

• Build relationships across the firm to understand culture and needs.
• Organise events from start to finish: venue, catering, entertainment, transport, promotion, RSVP, on-site support.
• Collaborate with Recruiting, HR, Workspace Services, and other teams.
• Maintain a database of event details and costs.
• Coordinate with Legal on event-related contracts.

Skills

Event planning

Relationship building

Venue coordination

Budget tracking

Education

Bachelor’s degree

Job description

About the position

We are looking for an Events Coordinator to join our Creative Engagement team who can help expand the events offered in our Asia offices. The right person will have a service mentality and enjoy building relationships with all sorts of teams across our firm to understand their team goals and what types of events would best suit them.

Our employees are key to our firm’s success, and we work hard to find opportunities for individuals to connect with our culture and each other. We aim to offer events that support the broader goals of the firm, while also keeping our colleagues feeling engaged, supported, and excited to come to work. We also use our event offerings to shape the way people outside of Jane Street interact with our firm, including students and professionals who are looking to work with us.

You will be indispensable to both pieces of this effort — designing, planning, and executing events for both current employees and college recruits in our Asia offices. Responsibilities of this role will include:

• Building relationships across the firm to understand our culture and employees
• Organising events from start to finish, including but not limited to venue selection, catering, entertainment, transportation, promotion, RSVP management, and on-site event-day support
• Collaborating with our Recruiting, Human Resources, Workspace Services and other internal support teams
• Maintaining a database of all event details and costs
• Working with our Legal team on all event-related contracts

About you

• Bachelor’s degree and 2+ years of experience in event management
• Intellectually curious, creative, and eager to learn
• Reliable and flexible team player with a positive attitude
• Willing to work with a flexible schedule that may include some early mornings, evening hours, and after-hours events
• Have strong people skills and a customer service mentality; can prioritise and resolve varying and sometimes conflicting requests
• Excellent communicator, both spoken and written
• Fluency in English and Cantonese required