Term Executive Assistant II (Library Service)

Vocational Training Council; Hong Kong; Presencial; HKD 180 000 - 240 000; Tempo integral

Resumo da oferta

Vocational Training Council's Hong Kong Design Institute and Hong Kong Institute of Vocational Education (Lee Wai Lee) seek a Term Executive Assistant II to support library operations, cataloguing, and IT-related tasks. The role involves counter services, shelving, database updates and coordinating library activities.

Applicants should have relevant education certificates or diplomas and strong bilingual communication skills in English and Chinese; Putonghua is an advantage.

Qualificações

• Computer literacy with MS Word, Excel, PowerPoint; Chinese word processing.
• Possession of library qualifications and experience with ILS such as Alma is advantageous.
• Proficiency in video editing and graphic design software is an asset.
• Strong English and Chinese communication; Putonghua preferred.
• Good communication, interpersonal and organisational abilities; detail-minded.
• Able to work independently and as part of a team.
• Pleasant personality, proactive and customer-oriented.

Responsabilidades

• Provide circulation and information counter services.
• Perform book shelving, shelf-reading and removal as needed.
• Assist in cataloguing, acquisition and serial management.
• Support processing of materials including books, periodicals and multimedia items.
• Assist in updating library databases and preparing monthly statistics.
• Assist in organising and promoting library activities.
• Assist in maintenance support for PCs and IT-related tasks.
• Lead library tours, draft simple correspondence, answer general enquiries, and carry out general clerical duties.

Conhecimentos

Communication

Interpersonal skills

Organisational skills

Customer service

Teamwork

Independent work

Initiative

Time management

Formação académica

HKDSE 5 subjects including English, Chinese, Maths

HKCEE Level 2 / Grade E including English, Chinese, Maths

Diploma of Applied Education or Diploma Yi Jin + Maths Plus

Certificate / Diploma / Foundation Diploma / Foundation Certificate

Associate Degree / Higher Diploma or above

HKVEP Level 2 or Vocational English Certificates

Ferramentas

MS Word

Excel

PowerPoint

Chinese word processing

Simple webpage design

Alma ILS

Video editing software

Graphic design software

Descrição da oferta de emprego

Term Executive Assistant II (Library Service)

Hong Kong Design Institute and Hong Kong Institute of Vocational Education (Lee Wai Lee)

Major Duties

• (a) To provide circulation and information counter services;
• (b) To perform book shelving, shelf-reading and book removal if necessary;
• (c) To assist in cataloguing, acquisition and serial management for library materials;
• (d) To provide support in processing different types of materials, including books, periodicals and multi-media items;
• (e) To assist in updating library databases and preparing the monthly statistics;
• (f) To assist in organising and promoting library activities;
• (g) To assist in maintenance support for PCs and providing IT-related support; and
• (h) To assist in leading library tours, draft simple correspondence, answer general enquiries, and carry out general clerical duties.

Requirements

• (a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^;OR
• (ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE);OR
• (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR
• (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
• (v) A recognised Associate Degree / Higher Diploma or above.
• * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
• ^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
• (b) Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint, Chinese word processing and / or simple webpage design;
• (c) Possession of related library qualifications and work experience of integrated Library System (ILS), e.g. Alma will be an advantage;
• (d) Proficiency in video editing software and graphic design software will be an advantage;
• (e) Good command of both English and Chinese, preferably with knowledge of Putonghua;
• (f) Good communication, interpersonal and organisational skills;
• (g) Detailed-mind, able to work independently and be a good team player; and
• (h) Pleasant personality, good work initiative and customer-oriented.

Note

The appointee(s) may be required to work irregular hours or shifts as necessary.