Temporary Facilities & Administration Coordinator

Delken Group Limited; Hong Kong; On-site; HKD 167,000 - 257,000; Full time

Job summary

Delken Group Limited, via its client a leading financial institution in IFC, Hong Kong, invites bright and energetic candidates for the Temporary Co-ordinator (Administration) Facilities Support Unit (Team 1B).

Responsibilities include checking and reporting defects in the office, seeking quotations, assisting in invoice checks, and providing broad administrative support. You will assist in coordinating office accommodation, warehouse tasks if needed, and supervise contractors.

Qualifications

• Five subjects, including Chinese Language and English Language, at Level 2 / Grade E or above in HKCEE or Level 2 or above in HKDSE.
• At least one year’s relevant experience.
• Good communication, interpersonal and organisational skills.
• Basic computer knowledge, including MS Word, Excel, PowerPoint, Adobe Acrobat and email system.
• Good command of English and Chinese.
• Willing to work outside normal office hours as required.

Responsibilities

• Check and report identified defects in office environment, decoration, furniture and equipment for rectification.
• Seek quotations and prepare procurement applications.
• Assist in invoice checking and payment arrangement.
• Provide support in various administrative duties, including filing, updating records, consolidating information and compiling returns.
• Assist in the coordination and logistic support in office accommodation / fitting-out / renovation / maintenance works.
• Assist in warehouse operation if required, such as arranging the delivery of office furniture from/to the office premises.
• Supervise the contractors’ performance.
• Arrange regular disposal of waste papers/obsolete items.
• Perform the task of staff card photo-taking.
• Provide back-up support for team members.
• Undertake duties as assigned by the supervisors.

Skills

Communication skills

Interpersonal skills

Organisational skills

MS Word

Excel

PowerPoint

Adobe Acrobat

Email system

Education

HKCEE/HKDSE Level 2+

Tools

MS Word

Excel

PowerPoint

Adobe Acrobat

Email system

Job description

Delken Group Limited, via its client a leading financial institution in IFC, Hong Kong, invites bright and energetic candidates for the Temporary Co-ordinator (Administration) Facilities Support Unit (Team 1B).

Responsibilities include checking and reporting defects in the office, seeking quotations, assisting in invoice checks, and providing broad administrative support. You will assist in coordinating office accommodation, warehouse tasks if needed, and supervise contractors.