Team Coordinator, Capital Partners

CLSA; Hong Kong; On-site; HKD 240,000 - 420,000; Full time

Job summary

CLSA's Hong Kong office is seeking a highly organized business manager/team coordinator to support the Capital Partners team. You will oversee the Office Automation system, assist with management reporting, travel applications, and expenses processing, contributing to smooth day-to-day operations.

The role requires clear English/Chinese communication, meticulous attention to detail, and the ability to collaborate across teams.

Qualifications

• Degree holder with excellent organizational and time management skills.
• Effective communication skills, both written and verbal, including Chinese report writing.
• Demonstrated problem-solving abilities with a proactive approach.
• Strong attention to detail in managing system applications and expenses claims.
• Ability to work collaboratively within a team and independently.

Responsibilities

• Efficiently manage and process a wide range of administrative support and ensure smooth operation of the business.
• Provide general administrative support, including management reporting, NPA preparation, calendar management, and document organization.
• Manage processing of expenses claims, ensuring accuracy and policy adherence.
• Assist in automating office procedures to streamline administrative tasks.
• Collaborate with the team to optimize processes and implement improvements.

Skills

Organization

Time management

Communication

Chinese report writing

Problem solving

Detail oriented

Teamwork

Bilingual English/Chinese

Education

Bachelor's degree

Tools

Office OA system

MS Office

Job description

Position Description

We are currently seeking a highly motivated and detail-oriented individual to join the Capital Partners team as a business manager/ team coordinator in Hong Kong Office. This position will play a vital role in providing wider range of administrative support and ensuring the smooth operation of the business. The main responsibilities will revolve around managing our Office Automation (OA) system, management reporting, handling travel applications and coordination, and processing expenses claims. Additionally, you will have the opportunity to contribute to various other tasks such as technical automation, optimizing travel processes, and liaising with other internal stakeholders and group functions.

Key Areas of Responsibilities

• Efficiently manage and process wider range of administrative support and ensuring the smooth operation of the business

• Provide general administrative support, including management reporting, new product approval (NPA) preparation, managing calendars and organizing documents.

• Manage the processing of expenses claims, ensuring accuracy and adherence to company policies.

• Assist in the automation of office procedures, streamlining administrative tasks to improve overall efficiency.

• Collaborate with the team to optimize processes, identifying areas for improvement and implementing solutions.

Requirements

• Degree holder with excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously.

• Effective communication skills, both written and verbal, to liaise with colleagues and stakeholders. Experienced in formal Chinese report writing and preparation is a must.

• Demonstrated problem-solving abilities, with a proactive approach to identifying and resolving issues.

• Strong attention to detail, ensuring accuracy and precision in managing system applications and expenses claims.

• Ability to work collaboratively within a team and independently with minimal supervision.

• Fluency in English and Chinese (Mandarin) is required.