Team Assistant (Hedge Fund)

Ambition; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

Ambition is seeking a Team Assistant in Hong Kong to support the Investment Team of a renowned hedge fund. The role covers calendar management for PMs and analysts, travel bookings, and coordination of roadshows and earnings calls. You will also handle board meeting logistics and expense reporting.

The candidate should have a Bachelor's degree, at least 3 years in financial services secretarial/administrative work, and strong MS Office skills, with fluency in English, Cantonese, and Mandarin.

Qualifications

• Bachelor's degree required.
• Minimum 3 years of secretarial/administrative experience in financial services.
• Corporate Access knowledge and roadshow handling experience.
• Proficient in MS Office (Excel, PowerPoint, Outlook).
• Detail-oriented with high accuracy and strong communication skills.
• Fluent in English, Cantonese, and Mandarin.

Responsibilities

• Manage calendars for Portfolio Managers and analysts, scheduling meetings and events.
• Coordinate itineraries, travel arrangements, visas and forex processing.
• Track upcoming non-deal roadshows, conferences, events and earnings calls.
• Coordinate logistics for board meetings.
• Track business expenses and prepare expense reports.

Skills

Secretarial experience

Administrative experience in financial

English proficiency

Education

Bachelor's degree

Tools

Microsoft Office (Excel, PowerPoint, Outlook)

Job description

Our client is a well-known hedge fund firm in Hong Kong, and they are currently looking for a Team Assistant to support their expanding Investment Team.

The Role

• Manage Portfolio Managers and analysts' calendars, including scheduling and coordinating appointments, meetings, and events
• Handle itineraries, flight and hotel arrangements, visas and forex processing
• Track and highlight all upcoming non-deal roadshows, conference meetings, events, analyst days, and earnings calls
• Coordinate and administer the logistics associated with the board meetings
• Track business expenses and prepare expense reports

Your Profile

• Bachelor's degree holder
• Minimum 3 years of experience in secretarial and/or administrative experience within the financial services industry
• Corporate Access knowledge and experience in handling roadshow
• Proficient in all aspects of Microsoft Office (especially Excel, PowerPoint and Outlook)
• Detail-minded and works with a high degree of accuracy
• Effective communication skills are key (written and verbal)
• Fluent in spoken and written English, Cantonese and Mandarin