Studio Admin (Office Administration)

Shadow Design Limited; Hong Kong; On-site; HKD 180,000 - 280,000; Full time

Benefits offered by this job

Medical scheme

5-day work week

Job summary

Shadow Design Limited in Hong Kong seeks an Office Administrator to manage daily studio operations, maintain supplies and equipment, handle bookkeeping and payroll, and assist in annual audits. In addition, you will support project administration—issuing invoices, maintaining client records, and assisting with tender bids.

Requirements include tertiary education with accounting background, familiarity with office procedures, strong MS Office and Outlook skills, and fluency in English and

Qualifications

• Tertiary Education & Accounting Background Preferred.
• Related Experience in Architectural Practice Preferred.
• Familiar with office management procedures and basic accounting principles.
• Proficient with Microsoft Office Software and Outlook.
• Good command of both English and Cantonese.

Responsibilities

• Maintain Studio Daily Operation (incl. Maintain and Purchase Office Supplies, Office Equipment requisitions).
• Human Resources Related Tasks.
• Daily Clerical Work & Account Book-keeping.
• Monthly Payroll Preparations.
• Support and Facilitate Annual Auditing Documents.
• Prepare and Issue Invoices, Receipts, etc.
• Maintain Client Database.
• Assist in Tender Bid.

Skills

Microsoft Office

Outlook

Accounting

English & Cantonese

Education

Accounting background (tertiary)

Job description

Responsibilities

Office Administration

• Maintain Studio Daily Operation(incl. Maintain and Purchase Office Supplies, Office Equipment requisitions)
• Human Resources Related Tasks
• Daily Clerical Work & Account Book-keeping
• Monthly Payroll Preparations
• Support and Facilitate Annual Auditing Documents

Project Administration

• Prepare and Issue Invoices, Receipts, etc.
• Maintain Client Database
• Assist in Tender Bid

Requirements

• Tertiary Education & Accounting Background Preferred
• Related Experience in Architectural Practice Preferred
• Familiar with office management procedures and basic accounting principles
• Proficient with Microsoft Office Software and Outlook
• Good command of both English and Cantonese

We offer 5-day work week and medical scheme to the successful candidates