Strategic Executive Assistant to Senior Leaders

LLOYD KARSON International; Hong Kong; On-site; HKD 600,000 - 950,000; Full time

Job summary

LLOYD KARSON International seeks an experienced Executive Assistant to provide comprehensive secretarial and administrative support to senior leadership in Hong Kong. You will manage complex calendars, coordinate meetings and travel, and handle confidential information with discretion.

You will work closely with regional offices and stakeholders, prepare agendas and materials, log minutes, and ensure deadlines are met while delivering high-quality communications in English and Chinese (Cantonese

Qualifications

• Bachelor degree in Business Management, Finance, Accounting, or a related field.
• Minimum of 8 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role within banking, financial services, or related sectors
• Ability to manage confidential matters with a high degree of professional discretion
• Creative, well-organized, detail-oriented, with strong interpersonal and communication skills
• Excellent command of spoken and written English and Chinese (Cantonese and Mandarin)
• Familiarity with MS Outlook, Excel, PowerPoint, and Chinese Word Processing
• Ability to work effectively under pressure with strong sense of responsibility and capacity to meet strict deadlines

Responsibilities

• Manage complex schedules, appointments, meetings, and travel itineraries
• Process expense claims and handle general administrative tasks
• Coordinate internal and external gatherings, including preparing agendas and meeting materials
• Produce and maintain thorough meeting records, log minutes, and track follow-ups for action items
• Handle various forms of correspondence, reports, presentations, and corporate documents
• Liaise with internal teams, regional offices, clients, and external stakeholders to ensure operational efficiency
• Provide support for company events and ad-hoc projects as required

Skills

Executive support

Administrative coordination

Discretion

Interpersonal skills

Communication skills

MS Outlook

MS Excel

PowerPoint

Chinese (Cantonese/Mandarin)

English

Education

Bachelor's degree in Business Management, Finance, Accounting, or related field

Tools

MS Outlook

Excel

PowerPoint

Chinese Word Processing

Job description

LLOYD KARSON International seeks an experienced Executive Assistant to provide comprehensive secretarial and administrative support to senior leadership in Hong Kong. You will manage complex calendars, coordinate meetings and travel, and handle confidential information with discretion.

You will work closely with regional offices and stakeholders, prepare agendas and materials, log minutes, and ensure deadlines are met while delivering high-quality communications in English and Chinese (Cantonese