Service Admin & Events Coordinator (Volunteer & Donor Ops)

Leadingnation; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Benefits offered by this job

Annual Leave

Birthday Leave

Medical & Dental Reimbursement

Training & Development Allowance &  -

Study Leave

Monthly Discretionary Pay

Annual Discretionary Performance Pay

Job summary

Leadingnation in Hong Kong is seeking an Administrative & Secretarial Assistant to provide comprehensive support to the department head. You will prepare letters, presentations, quotations and other documents promptly while assisting with events and donor coordination.

You will manage volunteers, maintain records, and collaborate with internal teams to ensure smooth daily operations. The role requires bilingual English/Chinese and at least 1 year in admin or event coordination; a proactive,

Qualifications

• Diploma with HKDSE Level 2 including Chinese, English and Maths.
• At least 1 year in office administration or event/volunteer coordination.
• Strong organisational and multitasking skills, independent work style.
• Bilingual in English and Chinese; willing to learn digital tools.

Responsibilities

• Provide comprehensive admin and secretarial support to the department head, including letters, presentations, quotations and other documents in a timely manner.
• Support execution of event logistics, including venue coordination, materials preparation, and on-site assistance.
• Assist in management of volunteers and donors, including recruitment coordination, rostering, communication and donation receipts handling.
• Maintain accurate records and filing systems, and manage donor/volunteer databases.
• Handle routine office administration, enquiries and other ad-hoc duties as assigned.
• Collaborate with other service units and internal teams to ensure smooth day-to-day operations.

Skills

Microsoft Office

CRM systems

Communication skills

Team player

Education

Diploma (HKDSE Level 2)

Job description

Leadingnation in Hong Kong is seeking an Administrative & Secretarial Assistant to provide comprehensive support to the department head. You will prepare letters, presentations, quotations and other documents promptly while assisting with events and donor coordination.

You will manage volunteers, maintain records, and collaborate with internal teams to ensure smooth daily operations. The role requires bilingual English/Chinese and at least 1 year in admin or event coordination; a proactive,