Senior Specialist, Leasing Administration

Hong Kong Cingleot Investment Management Limited; Hong Kong; On-site; HKD 300,000 - 520,000; Full time

Job summary

Hong Kong Cingleot Investment Management Limited seeks a Senior Specialist, Leasing Administration to deliver high‑level operational, leasing and administrative execution across the business unit.

You will act as a critical anchor for property data integrity, cross‑department workflow coordination, B2B marketing support, and lease lifecycle administration.

Qualifications

• Bachelor's degree in Real Estate, Business Administration, Economics or related field.
• 2–4 years in operational support or leasing administration in commercial real estate.
• Proficient in English, Cantonese, and Mandarin (written and spoken).
• Advanced MS Excel skills including Pivot Tables and XLOOKUP; PowerPoint for reporting.
• Comfortable with in-house CRM/management systems and quick learning ability.

Responsibilities

• Maintain and audit operational ledgers (rent rolls, project pipelines, marketing spend, KPI trackers).
• Consolidate weekly/monthly dashboards; collaborate with Finance for revenue reconciliation and budgets.
• Assist in refining SOPs for operational efficiency.
• Coordinate daily workflows across Leasing, Legal, Finance, Asset Management, and IT.
• Organize management meetings, prepare executive briefing packages, and track action items.
• Execute asset-level B2B marketing initiatives and promotional events (Open Days, roadshows).
• Manage end-to-end event logistics, vendor procurement, budget tracking, and ROI summaries.
• Maintain market intelligence/competitor databases for senior leadership review.
• Oversee lease milestone tracking.

Skills

English

Cantonese

Mandarin

Excel

PowerPoint

Education

Bachelor's degree in Real Estate,Business Administration,Economics

Tools

Pivot Tables

XLOOKUP

Job description

Jora Hong Kong will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Senior Specialist, Leasing Administration

Deliver high-level operational, leasing, and administrative execution across the business unit.

Act as a critical operational anchor responsible for property data integrity, cross-departmental workflow coordination, B2B marketing support, and lease lifecycle administration.

Key responsibilities

• Maintain and audit operational ledgers (rent rolls, project pipelines, marketing spend, and portfolio KPI trackers)
• Consolidate weekly/monthly management dashboards; collaborate with Finance for revenue reconciliation, commission tracking, and budget control
• Assist in refining and maintaining Standard Operating Procedures (SOPs) for operational efficiency
• Coordinate daily workflows across Leasing, Legal, Finance, Asset Management, and IT
• Organize key management meetings, compile executive briefing packages, take actionable minutes, and monitor action items to completion
• Execute asset-level B2B marketing initiatives and promotional events (e.g., Open Days, roadshows, client site visits, and industry exhibitions)
• Manage end-to-end event logistics, vendor procurement, budget tracking, and campaign ROI summaries
• Maintain and update market intelligence/competitor databases for senior leadership review
• Oversee lease milestone tracking

About you

• Bachelor's degree in Real Estate, Business Administration, Economics, or a related discipline
• 2–4 years of operational support or leasing administration experience within commercial real estate firms, REITs, or corporate environments
• Proficient in English, Cantonese, and Mandarin (written and spoken)
• Advanced MS Excel capabilities (Pivot Tables, XLOOKUP, data validation, dynamic charts); proficient in MS PowerPoint for management-level reporting
• Comfortable with using proprietary in-house CRM / management systems with a quick learning ability
• Meticulous attention to detail, strong multi-tasking skills, and a proactive, ownership-driven mindset