Senior Roadshow Planner – Global Events

FIRST; Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Benefits offered by this job

Private Healthcare

17 Days Annual Leave

Employee Assistance Program

Headspace access

Wellness Stipend

Personal Volunteer Day

Life Insurance

Enhanced Sick Pay

Mobile Phone Allowance

Discretionary Bonus Structure

Global Opportunities

Job summary

FIRST is a leading global brand experience agency seeking a Roadshow Coordinator III in Hong Kong to plan and execute high-profile roadshows across corporate and financial institutions. You will coordinate travel, accommodations, and virtual meeting arrangements, while maintaining seamless communication with management and internal stakeholders.

You will design and manage calendars, negotiate with vendors, reconcile expenses, and ensure excellent delivery of in-person and virtual events,

Qualifications

• 5-8+ years’ experience working on complex Deal Roadshows in the Financial industry.
• Experience in training teams both in planning and execution of Roadshows preferred.
• Deal Roadshow experience required.
• Highly organized – ability to handle multiple tasks to meet strict deadlines.
• Excellent time management and multi-tasking skills.
• Ability to effectively and extensively interact with all levels of senior ranking officers.
• Accessible and responsive at all times; tasks and requests by client often happen outside of normal business hours - must be available to respond accordingly in accordance with SLAs.

Responsibilities

• Design and execute roadshows with Corporates, Institutional Equity Sales, Investment Banking and Capital Markets teams.
• Build strong relationships with Corporate management teams and other internal constituents.
• Heavy calendar management and meeting coordination for investors, clients and internal teams.
• Coordinate logistics for in-person roadshows (hotels, ground transportation, private or commercial air).
• Coordinate logistics for virtual/hybrid roadshows (Zoom, conference calls, large group virtual meetings).
• Maintain and communicate logistics and travel schedules with Corporate contacts and sales teams.
• Reconcile roadshow expenses.
• Source, vet and contract venues with client input.
• Negotiate with vendors for cost efficiency and attendee experience.
• Identify new venues and vendors to differentiate roadshows.
• Arrange conference calls and webcasts and coordinate ad hoc technology requests.
• Provide real-time support for participants, including after hours.
• Create and send logistical information and coordinate other materials for events.
• Balance client demands and prioritize work with a high-volume book.
• Able to work independently with specialists and clients with little guidance.
• Back up coverage for colleagues within the team.
• Maintain excellent working relationships with managers, clients and peers.
• Demonstrate advanced supplier knowledge; negotiate value adds for cost efficiencies.
• Act as an ambassador for the FIRST brand and core values.

Skills

Roadshow coordination

Stakeholder management

Time management

Multi-tasking

Independent work

Tools

Microsoft Excel

Job description

FIRST is a leading global brand experience agency seeking a Roadshow Coordinator III in Hong Kong to plan and execute high-profile roadshows across corporate and financial institutions. You will coordinate travel, accommodations, and virtual meeting arrangements, while maintaining seamless communication with management and internal stakeholders.

You will design and manage calendars, negotiate with vendors, reconcile expenses, and ensure excellent delivery of in-person and virtual events,