Roadshow Coordinator III

FIRST; Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Benefits offered by this job

Private Healthcare

17 Days Annual Leave

Employee Assistance Program

Headspace access

Wellness Stipend

Personal Volunteer Day

Life Insurance

Enhanced Sick Pay

Mobile Phone Allowance

Discretionary Bonus Structure

Global Opportunities

Job summary

FIRST is a leading global brand experience agency seeking a Roadshow Coordinator III in Hong Kong to plan and execute high-profile roadshows across corporate and financial institutions. You will coordinate travel, accommodations, and virtual meeting arrangements, while maintaining seamless communication with management and internal stakeholders.

You will design and manage calendars, negotiate with vendors, reconcile expenses, and ensure excellent delivery of in-person and virtual events,

Qualifications

• 5-8+ years’ experience working on complex Deal Roadshows in the Financial industry.
• Experience in training teams both in planning and execution of Roadshows preferred.
• Deal Roadshow experience required.
• Highly organized – ability to handle multiple tasks to meet strict deadlines.
• Excellent time management and multi-tasking skills.
• Ability to effectively and extensively interact with all levels of senior ranking officers.
• Accessible and responsive at all times; tasks and requests by client often happen outside of normal business hours - must be available to respond accordingly in accordance with SLAs.

Responsibilities

• Design and execute roadshows with Corporates, Institutional Equity Sales, Investment Banking and Capital Markets teams.
• Build strong relationships with Corporate management teams and other internal constituents.
• Heavy calendar management and meeting coordination for investors, clients and internal teams.
• Coordinate logistics for in-person roadshows (hotels, ground transportation, private or commercial air).
• Coordinate logistics for virtual/hybrid roadshows (Zoom, conference calls, large group virtual meetings).
• Maintain and communicate logistics and travel schedules with Corporate contacts and sales teams.
• Reconcile roadshow expenses.
• Source, vet and contract venues with client input.
• Negotiate with vendors for cost efficiency and attendee experience.
• Identify new venues and vendors to differentiate roadshows.
• Arrange conference calls and webcasts and coordinate ad hoc technology requests.
• Provide real-time support for participants, including after hours.
• Create and send logistical information and coordinate other materials for events.
• Balance client demands and prioritize work with a high-volume book.
• Able to work independently with specialists and clients with little guidance.
• Back up coverage for colleagues within the team.
• Maintain excellent working relationships with managers, clients and peers.
• Demonstrate advanced supplier knowledge; negotiate value adds for cost efficiencies.
• Act as an ambassador for the FIRST brand and core values.

Skills

Roadshow coordination

Stakeholder management

Time management

Multi-tasking

Independent work

Tools

Microsoft Excel

Job description

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more. Learn more at www.firstagency.com

What You Would Get To Do

The Roadshow Coordinator III is responsible for planning and executing high-profile roadshows by collaborating with Corporates, Institutional Equity Sales, Investment Banking, and Capital Markets teams. This role involves extensive coordination of logistics, including travel, accommodations, and virtual meeting arrangements, while maintaining seamless communication with corporate management teams and internal stakeholders. The Roadshow Coordinator will demonstrate strong organizational skills, the ability to work independently, and a commitment to excellence, creativity, and teamwork.

Your Contributions

• Work closely with Corporates, Institutional Equity Sales, Investment Banking and Capital Markets and/or Corporate Access to design and execute roadshows
• Build strong relationships with Corporate management teams as well as with other internal constituents
• Heavy calendar management and meeting coordination for investors, clients and internal teams
• Heavy logistic coordination for in-person roadshows, including, but not limited to hotels, ground transportation, private air, commercial air
• Heavy logistics coordination for virtual/hybrid roadshows, including, but not limited to Zoom, conference calls, large group virtual meetings
• Maintain and communicate logistics and travel schedules and agendas with Corporate contacts, sales people and other participants for multiple events at the same time
• Reconcile all roadshow expenses
• Source, vet and contract venues for events with client input
• Negotiate with vendors for cost effectiveness as appropriate; commercial focus to the bottom line
• Identify new venues and vendors to differentiate roadshows and provide new experiences to clients
• Arrange conference calls and webcasts and coordinate ad hoc technology requests
• Provide real-time support for participants, even if after hours leading into an event
• Create and send logistical information and coordinate other materials for events as needed
• Must be able to balance a client’s demands and prioritize work based on a high volume book of work
• Able to work independently with specialists and clients with little guidance
• Back up coverage for colleagues as needed within the team
• Excellent working relationship with managers, clients and peers alike
• Advanced supplier knowledge; ability to negotiate value adds for cost efficiencies or enhanced attendee experience
• Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

What We Are Looking For

• 5-8+ years’ experience working on complex Deal Roadshows in the Financial industry
• Strong working knowledge of the Microsoft Office, specifically Excel
• Experience in training teams both in planning and execution of Roadshows preferred
• Deal Roadshow experience required
• Highly organized – ability to handle multiple tasks to meet strict deadlines
• Excellent time management and multi-tasking skills
• Ability to effectively and extensively interact with all levels of senior ranking officers
• Adaptability to situations and ever changing demands
• Accessible and responsive at all times; tasks and requests by client often happen outside of normal business hours - must be available to respond accordingly in accordance with SLAs
• A calm and flexible approach to handling pressure and stress.
• Professional, responsive and polite in extremely difficult circumstances
• Resourceful, ambitious and proactive
• Creative problem solver and team player

Benefits

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth:

• Private Healthcare (Medical and Dental) from day 1
• 17 Days Annual Leave PLUS Public Holidays
• Employee Assistance Program including 24/7 support, counseling, and legal consult
• Complimentary Access to Headspace, Maven & more
• Wellness Stipend
• Personal Volunteer Day
• Life Insurance
• Enhanced Sick Pay each Year
• Mobile Phone Allowance
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.