Senior Payroll Specialist (Temporary Contract)

Private Advertiser; Hong Kong; On-site; HKD 300,000 - 480,000; Part time

Job summary

Florens Asset Management Company Limited in Sheung Wan, HK is seeking a Senior Payroll Specialist (Temporary Contract) to oversee payroll transactions, validate data, and ensure compliance with statutory and internal policies.

You will support time & attendance processing, leave management, and payroll reporting while collaborating with Finance, HR, and IT to resolve issues and drive process improvements. A strong HK payroll background and proficiency in English and Chinese are required.

Qualifications

• Bachelor’s degree in human resources, Finance, Business Administration, or a related field.
• 3-5 years of experience in payroll operations in-house or payroll outsourcing/shared services.
• Proven experience in managing high-volume payroll operations, preferably in retail/shift-based workforce.
• Good proficiency in written and spoken English and Chinese.
• ACAP knowledge of HK payroll legislation and statutory compliance.

Responsibilities

• Execute payroll transactions including onboarding setup, salary adjustments, leave encashment, and termination payouts.
• Validate payroll inputs and ensure accurate processing per payroll schedules.
• Assist in preparing payroll reports and reconciliation documents for review by the Payroll Manager.
• Support monthly payroll disbursement activities and coordinate with Finance for funding and reporting.
• Maintain accurate employee earning records and ensure compliance with statutory requirements.
• Process leave requests, entitlements, and updates in HR systems.
• Validate time & attendance data and ensure integration with payroll systems.
• Investigate and resolve discrepancies in time reporting and leave balances.
• Support reporting for workforce planning and compliance.
• Ensure payroll activities adhere to internal policies, data privacy regulations, and audit standards.
• Assist audits by preparing documentation and responding to queries.

Skills

Payroll operations

APAC knowledge

Time & Attendance

Hong Kong payroll

IR56B/IR56E

Payroll validation

Payroll reporting

Data privacy

Stakeholder management

Excel / Office

Education

Bachelor's degree in HR/Finance

Tools

SAP SuccessFactors

Workday

Microsoft Excel

Job description

Senior Payroll Specialist (Temporary Contract)

Senior Payroll Specialist plays a critical role in supporting the accurate and timely execution of payroll operations and time & attendance processing across business units. This role is responsible for handling payroll transactions, validating data, resolving discrepancies, and ensuring compliance with statutory and internal policies. The role also contributes to process improvements and supports reporting and audit activities.

Payroll Processing Support

Execute payroll transactions including onboarding setup, salary adjustments, leave encashment, and termination payouts

Validate payroll inputs and ensure accurate processing in accordance with payroll schedules

Assist in preparing payroll reports and reconciliation documents for review by the Payroll Manager

Support monthly payroll disbursement activities and coordinate with Finance for funding and reporting

Maintain accurate employee earning records and ensure compliance with statutory requirements

Time & Attendance and Leave Processing

Process leave requests, entitlements, and updates in HR systems

Validate time & attendance data and ensure proper integration with payroll systems

Investigate and resolve discrepancies in time reporting and leave balances

Support reporting for workforce planning and compliance

Compliance & Documentation

Ensure payroll activities adhere to internal policies, data privacy regulations, and audit standards

Support internal and external audits by preparing required documentation and responding to queries

Maintain up-to-date records and documentation in line with governance requirements

Collaboration & Issue Resolution

Work closely with the Payroll Manager and other team members to meet payroll deadlines and service levels

Coordinate with P&C Business Partners, Finance, and IT to resolve payroll-related issues

Escalate complex or unresolved issues to the Payroll Manager

Process Improvement & Collaboration

Identify opportunities to improve payroll and time management processes

Collaborate with P&C Business Partners, Finance, and IT to resolve payroll-related issues

Provide input to enhance system functionality and support automation initiatives

Service Delivery & Support

Respond to employee and manager queries related to payroll and time attendance

Ensure timely and accurate processing of requests in line with SLAs

Escalate complex cases to the manager and support resolution

Contribute to knowledge articles, FAQs, and SOP documentation

The incumbent may be assigned such other duties, responsibilities, or tasks as may be reasonably required by the Management from time to time. These additional assignments shall be consistent with the overall functions and objectives of the position and shall be undertaken to support organizational needs, operational effectiveness, and business continuity.

Do you have relevant experience and skills?

Bachelor’s degree in human resources, Finance, Business Administration, or a related field

3- 5 years of experience in payroll operations with in-house or within a payroll outsourcing or shared services environment.

Proven experience in managing high-volume payroll operations, preferably supporting a large retail, frontline, or shift-based workforce.

Good proficiency in written and spoken English and Chinese.

Acquired APAC country payroll knowledge, or with strong knowledge of Hong Kong payroll legislation and statutory compliance requirements, including MPF/eMPF regulations, IRD employer reporting and tax filing requirements, Minimum Wage Ordinance, or Singapore Statutory knowledge including CPF requirements, government claims processes, foreigner related tax processes, etc. will be added advantage.

Experience in preparing bank payment files, processing payroll payments, and coordinating statutory submissions with relevant authorities or third-party service providers.

Proven experience in payroll validation, reconciliation, payroll reporting, audit support and ensuring payroll compliance & accuracy.

Familiarity with Time and Attendance systems, including roster management, overtime calculations, leave administration, attendance reconciliation and payroll integration, particularly in a retail environment will be added advantage.

Hands‑on experience in annual tax filing and employer reporting, including the preparation and submission of HK IR56B, IR56E, IR56F, IR56G and BIR56A forms, as well as handling employee tax‑related enquiries and annual tax filing for SG such as IR8A, IR21 and other scenario specific tax forms that may be added advantage.

Demonstrates the ability to use Microsoft Office application particularly, XLOOKUP/VLOOKUP, PIVOT table etc with Advance or Intermediate level will be added advantage.

Proficiency in Payroll, Time & Attendance systems and HRIS tools (e.g., SAP SuccessFactors, Workday).

Ability to communicate with stakeholders (i.e HR, Finance, business leaders, payroll vendors and government authorities) and embrace strong teamwork.

High integrity, demonstrate strong attention to detail, diligence and ability to manage sensitive data

Possess numerical, logical, and analytical thinking skills.

Strong organizational and time‑management skills, with the ability to manage multiple priorities and meeting tight payroll deadlines.

Strong analytical, problem-solving and stakeholder management skills, with the ability to work independently in a fast‑paced environment and manage multiple payroll cycles.

Florens Asset Management Company Limited

Sheung Wan, Central and Western District, HK

Hong Kong Island, HK