Senior Office Operations Lead – Hong Kong

Charlotte Frank; Hong Kong; On-site; HKD 320,000 - 460,000; Full time

Job summary

Charlotte Frank in Hong Kong is seeking a highly organized Office Manager to oversee daily operations and maintain a professional, efficient, and welcoming office environment.

You will manage office administration, facilities, budgets, suppliers, and employee support services while coordinating travel, procurement, and vendor relationships to ensure smooth operations and cost efficiency.

Qualifications

• At least five years of experience as an Office Manager or similar administrative leadership role.
• Diploma or above; Bachelor's degree preferred in Business Administration or related field.
• Experience in professional services, recruitment, or corporate environments is an advantage.
• Advanced proficiency in Microsoft Office Suite.
• Experience with office facilities management, procurement, and budget basics.

Responsibilities

• Oversee day-to-day operations of the Hong Kong office to maintain a welcoming workplace.
• Manage office administration, facilities, procurement, and vendor partnerships.
• Maintain inventory of office supplies and workplace essentials.
• Handle inbound calls, emails, courier services, mail, and deliveries.
• Build relationships with building management, landlords, contractors, and suppliers.
• Coordinate procurement of equipment, supplies, and services within budget.
• Monitor vendor performance, contracts, and delivery standards.
• Plan and execute internal office events with budgeting and logistics.
• Support employee engagement with a well-organised office environment.
• Provide administrative support to senior management and departments.
• Assist expansions, relocations, renovations, or workspace improvements.
• Maintain records of office budgets, invoices, expenses, and contracts.
• Process invoices and assist with budget monitoring and expenses.
• Coordinate business travel and related arrangements.
• Prepare operational reports and keep office documentation organized.

Skills

Time management

Multitasking

Independent working

Proactive

Vendor management

Budget monitoring

Education

Diploma or higher

Bachelor's degree in Business Administration or related field

Job description

Charlotte Frank in Hong Kong is seeking a highly organized Office Manager to oversee daily operations and maintain a professional, efficient, and welcoming office environment.

You will manage office administration, facilities, budgets, suppliers, and employee support services while coordinating travel, procurement, and vendor relationships to ensure smooth operations and cost efficiency.