Office Operations & Executive Support Manager

BELLA+CANVAS; Hong Kong; On-site; HKD 210,000 - 320,000; Full time

Job summary

BELLA+CANVAS is looking for an Office Manager to oversee daily operations, maintain a professional environment, and coordinate facility services in our Hong Kong office. The role requires strong organizational skills and a proactive, service-minded approach.

You will support the Managing Director with calendar coordination, travel, expense reports, and key documentation, while liaising with internal teams and external partners. Immediate availability preferred.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or related discipline.
• At least 3 years of experience in office management, administration, or executive support.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Oversee day-to-day office operations to maintain a welcoming, organized environment.
• Manage facilities, supplies, service providers, and vendor relationships.
• Act as the first point of contact for visitors and inquiries.
• Coordinate meeting rooms, courier services, and procurement activities.
• Provide calendar coordination, travel arrangements, and expense administration for leadership.
• Prepare business correspondences, presentations, and reports.
• Support internal/external meetings and follow-up actions.

Skills

Office administration

Calendar management

Vendor relations

Multitasking

Professional communication

Bilingual English/Chinese

Education

Diploma or Degree in Business Administration or Office Management

Tools

Microsoft Office

Job description

BELLA+CANVAS is looking for an Office Manager to oversee daily operations, maintain a professional environment, and coordinate facility services in our Hong Kong office. The role requires strong organizational skills and a proactive, service-minded approach.

You will support the Managing Director with calendar coordination, travel, expense reports, and key documentation, while liaising with internal teams and external partners. Immediate availability preferred.