Senior Executive Officer, Research Postgraduate Programme

Hong Kong Baptist University; Hong Kong; On-site; HKD 360,000 - 520,000; Full time

Job summary

Hong Kong Baptist University’s School of Business is seeking a proactive Senior Executive Officer to manage the Research Postgraduate Programme (RPg) for PhD candidates under the Dean’s Office. You will handle admissions, registrations, examinations, and scholarships, and oversee the RPg website and social media.

In addition, you will plan events, provide secretarial support to committees, and compile performance data.

Qualifications

• Bachelor’s degree or higher with at least four years of relevant post-qualification experience.
• Excellent command of both written and spoken English and Chinese (Putonghua).
• Familiar with social media platforms and basic graphic design is a plus.

Responsibilities

• Manage end-to-end administrative processes for RPg programmes (admissions, registration, examinations, scholarships).
• Oversee RPg website and social media content; handle basic content creation and graphics.
• Plan and organise PhD student events, seminars, and related activities; liaise with stakeholders.
• Provide secretarial support to committees, prepare agendas and minutes.
• Compile, analyse and report data for quality assurance; prepare proposals and submissions.
• Maintain accurate record systems and databases; handle operational and financial matters.
• Perform additional duties as assigned by the Dean or delegates.

Skills

English

Chinese

Putonghua

Social media

Graphic design

Administration

Organization

Education

Bachelor’s degree or higher

Job description

SCHOOL OF BUSINESS

OFFICE OF THE DEAN OF BUSINESS

Senior Executive Officer, Research Postgraduate Programme (26270250)

The School of Business is looking for a self-motivated and responsible candidate to join the team managing the Research Postgraduate Programme (PhD) under the Dean’s Office as a Senior Executive Officer.

The appointee will primarily engage in handling PhD student matters and activities, as well as programme promotions and admissions.

Key responsibilities:

• Manage the end-to-end administrative processes for the RPg programmes, including admissions, registration, examinations, and scholarships/studentships;
• Oversee the RPg programme website and social media platforms, including content creation (news, social feeds), and basic graphic design;
• Plan, organise, and manage logistics for PhD student events, seminars, and other programme-related activities; liaise with internal and external stakeholders, including faculty, students, vendors, and University units;
• Provide secretarial support to committees, working groups, and meetings related to RPg programmes, including agenda preparation, meeting arrangements, and minute-taking;
• Compile, analyse, and report statistical data for the programme and quality assurance schemes; prepare proposals, reports, and submissions as required;
• Maintain accurate and effective record systems and databases;
• Handle operational and financial matters such as purchasing requests and payments; and
• Perform any other duties as assigned by the Dean of the School or delegates.

Requirements:

• A recognised bachelor’s degree or higher, with at least four years of relevant post-qualification experience, preferably in the tertiary education sector;
• An excellent command of both written and spoken English and Chinese (including Putonghua);
• Be familiar with social media platforms, including but not limited to Instagram, Facebook, LinkedIn, WeChat, Xiaohongshu, Weibo;
• Experience in designing visuals with a high level of computer literacy is a plus;
• Self-motivated, with a “can-do” spirit and a strong sense of ownership; and
• Strong communication and organisational skills, as well as attention to detail.

Shortlisted candidates will be invited to attend a written assessment.

The initial appointment will be offered on a fixed-term contract of up to two years. Re-appointment thereafter will be subject to performance review, mutual agreement, and availability of funding.

Salary will be commensurate with qualifications and experience.

TheUniversityreservestherightnottomakeanappointmentforthepostadvertised,andthe appointment will be madeaccording to the terms and conditions applicable at the time of offer.

Reviewofapplicationisongoinguntilthepositionisfilled.