Executive Officer, Dean’s Office – Arts & Social Sciences

Hong Kong Baptist University; Hong Kong; On-site; HKD 251,000 - 335,000; Full time

Job summary

Hong Kong Baptist University is seeking an Executive Officer to provide essential administrative support within the Faculty of Arts and Social Sciences. The role involves assisting office supervision, managing admissions and curriculum-related tasks, and handling budgets and reimbursements for staff and students.

The position requires a bachelor’s degree with at least two years of related experience, excellent English and Chinese communication, and strong MS Office skills.

Qualifications

• Bachelor’s degree and at least 2 years of relevant work experience.
• Proficiency in written and spoken English and Chinese (Putonghua).
• Proficiency in Word, Excel and PowerPoint.
• Knowledge of photo-editing and graphic design tools (Canva, Photoshop, Illustrator) is an advantage.
• Strong interpersonal and communication skills; able to work independently and in a team.

Responsibilities

• Assist the Supervisor(s) in administrative work of the general office and academic programmes.
• Handle proposals, applications, awards and reimbursements (staff grants, student scholarships).
• Collect and check data for reports.
• Maintain website and organize events/conferences/seminars/orientations.
• Serve on collaborative staff teams supporting teaching, research, and communications.
• Attend committees, take minutes, and draft proposals.
• Perform other duties as assigned.

Skills

English proficiency

Chinese proficiency

Computer skills

Graphic design knowledge

Interpersonal skills

Education

Bachelor’s degree

Tools

Canva

Photoshop

Illustrator

Excel

PowerPoint

Job description

FACULTY OF ARTS AND SOCIAL SCIENCES

OFFICE OF THE DEAN OF ARTS AND SOCIAL SCIENCES

Executive Officer(26270294)

The Faculty is looking for suitable candidates to provide administrative support for the following duties:

Responsibilities:

• Assist the Supervisor(s) in the administrative work of the general office (e.g. finance and personnel matters) and academic programmes (e.g. admissions, curriculum and quality assurance matters, course enrolment);
• Handle various proposals, applications, awards and reimbursements, such as staff research grants and student scholarships;
• Collect and check various data for reports;
• Maintain website, and organise events/activities (such as conferences, seminars, orientations and visits);
• Serve on 2 or 3 of the Faculty’s collaborative staff teams that support teaching and learning, staff research and research students, and/or communication;
• Serve on committees, including minute-taking and proposal drafting; and
• Perform other duties as assigned.

Requirements:

• A recognised bachelor’s degree with at least 2 years of relevant work experience;
• Good command of written and spoken English and Chinese (including Putonghua);
• Proficiency in computer skills (e.g. Word, Excel and PowerPoint);
• Knowledge of photo-editing and graphic design (such as Canva, Photoshop, Illustrator) will be an advantage;
• Strong interpersonal and communication skills;
• Self-motivated with a strong sense of responsibility; and
• Able to work independently and in a team under pressure.

Shortlisted candidates will be invited to attend a written assessment.

The initial appointment will be offered on a fixed-term contract of one to two years. Re-appointment thereafter will be subject to performance review, mutual agreement and availability of funding.

Salary will be commensurate with qualifications and experience.

Salary range for reference: HK$22,500 to HK$30,000

Application Procedure:

Applicants are invited to submit their applications via the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after the submission of application may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until thfe positions are filled.