Senior Executive Assistant to APAC Private Wealth Team

Brookfield Asset Management Inc; Hong Kong; On-site; HKD 480,000 - 720,000; Full time

Job summary

Brookfield Asset Management Inc. in Hong Kong seeks an experienced Executive Assistant to provide day-to-day administrative support to the Private Wealth Team in HK and Head of Asia based in Singapore.

The role coordinates calendars, travel, meetings, client communications, and document management across Asia and globally, enabling seamless client engagement and efficient operations in a fast-paced, multi-region environment.

Qualifications

• 8+ years’ experience in an office/corporate environment supporting senior management.
• Fluency in English, Mandarin.
• Ideally experience working in an international organisation and team including willingness to work inconsistent hours including late nights due to global organisation.
• Demonstrate skills to work in a high pressure, highly demanding, changing working environment.
• Respect for privacy and confidentiality.
• High level of professionalism, discretion and sound judgment when interacting with senior executives, colleagues and clients.
• Experienced in using Microsoft Office products including PowerPoint, Microsoft Word, Microsoft Excel and Microsoft Outlook, Visio.
• Strong organisational skills.
• High attention to detail.
• Ability to work independently, prioritize tasks, communicate effectively, adapt to change, and multi-task in a fast-paced team environment.

Responsibilities

• Provide executive assistance support to the Private Wealth team including client relationship managers, business travels, and the client service and project management team.
• Diary management for nominated team members including meeting room bookings, teleconference set up, catering, conferences, and events
• Managing MS Office Calendars by creating invites, responding to invitation requests, coordinating with other Global EA’s and key internal and external stakeholders in a timely manner
• Partner with CRMs to ensure pre-briefing notes and materials are ready prior to client meetings, prepare packs
• Preparation of PowerPoint presentations as required
• Maintain and update client and contact databases including Salesforce contact list entry and Outlook contact database, as required.
• Managing general expense claims for senior team members through Concur
• Process AMEX card applications for new hires and input cash claim expenses to Concur, ensuring they are paid timely.
• Scanning business cards for entry into Microsoft outlook and entry into salesforce
• Manage end to end travel including flights, visa, documentations, hotels, transportation expense claims
• Photo copying/printing/binding of documents, as required by team members.
• Document management including printing of documents, creating and maintaining effective filing and archiving process
• Conference registration management
• Roadshow itinerary and briefing package compilation
• Roadshow and seminar / webinar logistic support
• Coordinate investor visits, including in-person and virtual meetings, and due diligence sessions across Asia and globally, with responsibility for schedules, logistics and supporting documentation.
• Coordinate post-meeting and post-event follow-up actions with relevant internal stakeholders, where required.
• Support the onboarding for new starters in Brookfield Private Wealth, conducting new starter orientation for these individuals.
• Support offboarding for employees in Brookfield Private Wealth including IT access switch off, arranging return of company assets
• Support and contribute to the APAC EA/Admin support network, attend monthly meetings and provide regional updates
• Contribute to process improvements, technology initiatives and operational enhancements relevant to the team.
• Support and involvement in Brookfield Cares and Brookfield Women Network events for the Hong Kong office
• Report gifts & entertainment for the teams
• Support ad hoc projects and operational tasks as required.

Skills

Executive support

Calendar management

Travel coordination

MS Office proficiency

Education

Business Administration Certificate or Equivalent

Tools

PowerPoint

Word

Excel

Outlook

Visio

Job description

Brookfield Asset Management Inc. in Hong Kong seeks an experienced Executive Assistant to provide day-to-day administrative support to the Private Wealth Team in HK and Head of Asia based in Singapore.

The role coordinates calendars, travel, meetings, client communications, and document management across Asia and globally, enabling seamless client engagement and efficient operations in a fast-paced, multi-region environment.