Executive Assistant, Hong Kong

Brookfield Asset Management (Asia) Ltd; Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Job summary

Brookfield Asset Management Hong Kong seeks an Executive Assistant to support the Private Wealth team and Head of Asia. You will manage calendars, arrange travel, and prepare client presentations while ensuring confidentiality and high standards of professionalism.

This role requires 8+ years of senior admin experience in an international setting, fluency in English and Mandarin, and strong MS Office proficiency. You will work in a fast-paced, collaborative environment in Hong Kong.

Qualifications

• 8+ years’ experience supporting senior management.
• Experience in a multinational/International organisation preferred.
• Fluency in English and Mandarin.

Responsibilities

• Provide day-to-day administrative support to Brookfield Private Wealth team and Head of Asia.
• Diary management and meeting logistics for internal/external stakeholders.
• Prepare packs, briefings, and client presentation materials.
• Maintain client databases and CRM records (Salesforce, Outlook).
• Coordinate travel, visas, hotels, and expense claims.
• Support onboarding/offboarding and regional admin activities.

Skills

Fluent English

Mandarin

Executive support

New business coordination

Calendar management

Education

Business Administration Certificate

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Visio

Job description

Location Hong Kong - 8 Finance Street, Two IFC, 61/F, Suites 6109-12 Business - Private Wealth

Brookfield is one of the world's largest alternative asset managers, with a 100+ year heritage of owning and operating assets and businesses that from the backbone of the global economy. Through its broad platform, the firm offers investment strategies across real estate, infrastructure, renewable power and transition, private equity, and credit. Brookfield's private wealth team extends these capabilities to intermediaries worldwide, partnering with financial advisors to provide institutional-quality investment opportunities and differentiated insights that support long-term objectives.

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

The Executive Assistant will provide day to day administrative support to Brookfield Private Wealth Team in Hong Kong and Head of Asia (ex Japan) based in Singapore.

Key relationships

The Executive Assistant will work closely with the Hong Kong Private Wealth team and collaborate with colleagues across client coverage, client service, marketing, compliance, operations and regional administrative teams to support client engagement and smooth execution.

• Provide executive assistance support to the Private Wealth including the client relationship managers, business travels, and the client service and project management team.
• Diary management for nominated team members including meeting room bookings, teleconference set up, catering, conferences, and events
• Managing MS Office Calendars by creating invites, responding to invitation requests, coordinating with other Global EA’s and key internal and external stakeholders in a timely manner
• Partner with CRMs to ensure pre-briefing notes and materials are ready prior to client meetings, prepare packs
• Preparation of PowerPoint presentations as required
• Maintain and update client and contact databases including Salesforce contact list entry and Outlook contact database, as required.
• Managing general expense claims for senior team members through Concur
• Process AMEX card applications for new hires and input cash claim expenses to Concur, ensuring they are paid timely.
• Scanning business cards for entry into Microsoft outlook and entry into salesforce
• Manage end to end travel including flights, visa, documentations, hotels, transportation expense claims
• Photo copying/printing/binding of documents, as required by team members.
• Document management including printing of documents, creating and maintaining effective filing and archiving process
• Conference registration management
• Roadshow itinerary and briefing package compilation
• Roadshow and seminar / webinar logistic support
• Coordinate investor visits, including in-person and virtual meetings, and due diligence sessions across Asia and globally, with responsibility for schedules, logistics and supporting documentation.
• Coordinate post-meeting and post-event follow-up actions with relevant internal stakeholders, where required.
• Support the onboarding for new starters in Brookfield Private Wealth, conducting new starter orientation for these individuals.
• Support offboarding for employees in Brookfield Private Wealth including IT access switch off, arranging return of company assets
• Support and contribute to the APAC EA/Admin support network, attend monthly meetings and provide regional updates
• Contribute to process improvements, technology initiatives and operational enhancements relevant to the team.
• Support and involvement in Brookfield Cares and Brookfield Women Network events for the Hong Kong office
• Report gifts & entertainment for the teams
• Support ad hoc projects and operational tasks as required.

The duties and responsibilities described above are not exhaustive and may be adjusted to reflect business needs.

Qualifications/Experience Skills

• Business Administration Certificate or Equivalent.
• Fluency in English, Mandarin.
• 8+ years’ experience in an office/corporate environment supporting senior management.
• Ideally experience working in an international organisation and team including willingness to work inconsistent hours including late nights due to global organisation.
• Demonstrate skills to be able to work in a high pressure, highly demanding, changing working environment.
• Respect for privacy and confidentiality.
• High level of professionalism, discretion and sound judgment when interacting with senior executives, colleagues and clients.
• Experienced in using Microsoft Office products including PowerPoint, Microsoft Word, Microsoft Excel and Microsoft Outlook, Visio.
• Strong organisational skills.
• High attention to detail.
• Ability to:
  1. Work independently (unsupervised)
  2. Prioritise tasks
  3. Communicate effectively and confidently with all members of the team
  4. Adapt to change in arrangements
  5. Interact at all levels within the organisation and external contacts
  6. Friendly, outgoing and helpful attitude who can adapt to working with a variety of personalities within the team.
  7. Shares information with team members in a clear and concise manner.
  8. Able to develop a strong internal/external network.
  9. Proactively seeks opportunities to get involved in more challenging projects.
  10. Ability to multi-task and work in a very fast-paced and team- oriented environment.
  11. Strong team player with a positive, collaborative mindset who thrives in a close-knit, cross-regional team environment.
  12. Excellent interpersonal, analytical, and creative problem-solving ability.
  13. Strong written and verbal communication skills including preparation and delivery of presentations.
• Self-motivated and proactive, both with respect to managing workload and own professional development.

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.

We do not tolerate workplace discrimination, violence or harassment.

We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law.

Applicant information is collected and handled in accordance with our Applicant Privacy Notice.

Brookfield Asset Management is a leading global alternative asset manager with over US$1 trillion of assets under management across real estate, infrastructure, renewable power and transition, private equity and credit. Utilizing its global reach, access to large-scale capital and operational expertise, Brookfield offers a range of alternative investment products to investors around the world—including public and private pension plans, endowments and foundations, sovereign wealth funds, financial institutions, insurance companies and private wealth investors.

Brookfield Asset Management Ltd. (BAM) is a public company listed on the New York (NYSE: BAM) and Toronto (TSX: BAM) stock exchanges. Brookfield Corporation is a public company listed on the New York (NYSE: BN) and Toronto (TSX: BN) stock exchanges.