Senior Executive Assistant

Centre For Oncology And Immunology Limited; Hong Kong; On-site; HKD 360,000 - 540,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Job summary

Centre For Oncology And Immunology Limited invites applications for a Senior Executive Assistant on a fixed-term basis. The appointee will support public relations, marketing, event planning and administrative duties, with responsibilities across website updates, social media, content creation and stakeholder coordination.

The role requires a bachelor’s degree in a relevant field, strong English communication, and at least 3 years of related experience in university or research settings.

Qualifications

• Bachelor’s degree in communications, marketing, public relations, English studies or related field.
• Excellent command of written and spoken English; strong communication skills.
• Multidisciplinary teamwork ability; well-organized, detail-minded and hardworking.

Responsibilities

• Manage public relations/marketing activities and maintain the Centre's website and social media channels.
• Plan and execute company events such as seminars, symposiums and guest visits; handle logistics and sponsor relations.
• Provide comprehensive administrative and secretarial support to senior management, coordinate meetings and travel arrangements.

Skills

Public relations

Marketing

English communication

Team player

Self-motivated

Organized

Detail-oriented

Willing to learn

Education

Bachelor’s degree in communications, marketing, public relations, English studies or related field

Job description

Centre For Oncology And Immunology Limited

Applications are invited for appointment as Senior Executive Assistant (Ref: 104534), to commence as soon as possible, on a fixed-term basis, with the possibility of renewal subject to satisfactory performance and mutual agreement.

The Appointee is expected to:

1 . Public Relations/ Marketing (40%)

• Maintain the Centre's official website by updating the content in a regular basis to ensure the site looks professional;
• Manage the Centre's social media channels (LinkedIn & Facebook) and maintain a regular posting schedule to build connections with the audience base;
• Implement digital marketing campaigns, including email marketing and social media advertising to raise the profile and enhance the reputation of the Centre;
• Compile and produce content for both online (social media platforms, websites) and offline communication materials for internal and external consumption;
• Collaborate closely with different research teams to develop engaging content related to the scientific activities of our researchers;
• Consolidate reports based on the PR activities of the year.

2 . Event Planning (30%)

• Plan and execute a variety of company events, including symposium, seminar, external guest visits, etc;
• Provide a full range of support on event management, including organization, communication, logistics coordination among event teams, on-site assistance and catering;
• Assist to develop a range of event strategies to maximize the event's reach and drive attendance;
• Maintain positive relationships with industry sponsors and provide regular update to different stakeholders.

3 . Administrative/ Secretarial Tasks (30%)

• Assist in a full spectrum of secretarial, administrative and clerical support to senior management whilst maintain confidentiality of sensitive information;
• Coordinate and schedule various operational meetings; maintain and coordinate senior management’s calendar; prepare, record and disseminate calendar of events;
• Serve as a resource to communicate and collaborate with a variety of internal and external parties, including secretaries of senior management, government/ industry partners to exchange information, resolve issues or concerns and coordinate activities;
• Coordinate travel arrangements such as flight itineraries, hotel bookings, and accommodation for the management team as well as for special guests.

Qualifications and skills:

Applicants should possess a bachelor’s degree in communications, marketing, public relations, English studies or a related field, preferably with more than 3 years of relevant experience in university/research centre setting with secretarial, content development and event management exposures. They should have an excellent command of written and spoken English and strong communication skills, team player, self-motivated, organized, detail-minded, hardworking, willing to learn new techniques, and able to work well in a multidisciplinary team. Prior experience in international communication across different cultures will be a merit.

The appointee shall work in Hong Kong Science and Technology Park.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

We are an equal opportunities employer and welcome applications from all qualified candidates.