Senior Company Secretarial Officer (HK Listed)

Michael Page (Hong Kong); Hong Kong; On-site; HKD 446,000 - 502,000; Full time

Benefits offered by this job

Permanent employment contract

Job summary

A globally renowned luxury manufacturing company seeks a Senior Company Secretarial Officer to join its regional governance team in Hong Kong. You will independently manage a broad range of company secretarial matters, ensuring compliance with HK Listing Rules, governance standards and statutory obligations.

Key duties include maintaining records, coordinating filings, supporting reports and circulars, organizing board meetings, and maintaining entity data across HK and Europe.

Qualifications

• Degree in a business, secretarial or governance discipline.
• Associate member or above of HKCGI or equivalent.
• Minimum 8 years' company secretarial experience in HK-listed or multinational groups.
• Strong knowledge of HK Listing Rules and governance practices.

Responsibilities

• Handle a broad range of company secretarial matters for HK-listed group and subsidiaries.
• Prepare and maintain statutory records and coordinate filings.
• Support interim and annual reports, circulars and shareholder communications.
• Organize board and committee meetings and coordinate overseas board meetings.

Skills

English & Chinese

Board coordination

Project coordination

Stakeholder management

Education

Business studies degree

Company secretarial studies

Corporate governance

Law degree (related)

Tools

MS Office

Document management

Job description

• Stable working hours without OT
• Independent Contributor

About Our Client

A globally renowned luxury manufacturing company with an extensive international footprint is seeking a Senior Company Secretarial Officer to join its regional corporate governance team. This role offers the opportunity to independently handle a broad range of company secretarial matters, with a strong focus on ensuring compliance with Hong Kong Listing Rules, corporate governance requirements, and statutory obligations.

Job Description

• Manage a broad range of company secretarial matters for the Hong Kong listed company and its subsidiaries, with primary coverage of Hong Kong and European entities.
• Prepare, maintain and update statutory and corporate records for Group entities and coordinate the execution, filing and registration of corporate documents and information.
• Support the preparation, coordination and publication of interim and annual reports, regulatory announcements, circulars, corporate filings and shareholder communications for the Hong Kong listed company.
• Organize and support board meetings, board committee meetings, general meetings and other meetings of the Hong Kong listed company, and coordinate overseas board meetings and plant visits as required.
• Maintain the Group entity information database and ensure that core corporate information, director and officer details, share capital, registered office, statutory agent and document records are complete, accurate and up to date.
• Support corporate projects and transactions, including restructuring, acquisitions, disposals, changes in Group structure and other ad hoc initiatives.
• Prepare and coordinate documentation relating to bank accounts, appointments and resignations of directors and officers, and changes to corporate information.
• Coordinate KYC requests and corporate documentation required by banks, registrars, registered agents and other service providers.

The Successful Applicant

• Degree in business studies, company secretarial studies, corporate governance, law or a related discipline.
• Associate member or above of The Hong Kong Chartered Governance Institute, The Chartered Governance Institute or an equivalent professional body.
• Minimum 8 years' relevant company secretarial experience gained from Hong Kong listed companies, professional firms or multinational groups, with solid hands-on experience in Hong Kong listing compliance.
• Strong working knowledge of the Hong Kong Listing Rules, Securities and Futures Ordinance, Companies Ordinance, corporate governance requirements and market practice applicable to Hong Kong listed companies.
• Experience in preparing or reviewing announcements, circulars, annual reports, board and committee papers, minutes and shareholder communications for Hong Kong listed companies.
• Proficient in written and spoken English and Chinese, including Putonghua.
• Good communication, interpersonal, stakeholder management and project coordination skills, with the ability to work effectively with senior management, directors, local offices and external advisers.
• Proficient in MS Office, including Excel, PowerPoint and Word.
• Detail-oriented, well organised and able to manage multiple deadlines independently in a fast-paced listed company environment.

What's on Offer

• Permanent employment contract.
• Salary of HKD 40,000 to HKD 45,000 per month.