Senior Company Secretarial Manager - Group Level

Michael Page; Hong Kong; On-site; HKD 781,000 - 893,000; Full time

Benefits offered by this job

Competitive salary

Job summary

Michael Page in Hong Kong is seeking a Senior Company Secretarial Officer to lead the corporate governance team and manage Hong Kong listed company secretarial matters in compliance with Listing Rules and statutory requirements.

The role focuses on board and committee meeting management, governance oversight, and coordinating ESG initiatives, with close collaboration to senior management and the board. Immediate availability preferred, offering exposure to a large financial institution.

Qualifications

• University graduate.
• Approximately 15 years of relevant work experience, with at least 5 years in a leadership role.
• Strong knowledge of Hong Kong Listing Rules and the Companies Ordinance.

Responsibilities

• Handle group company secretarial matters, including board/committee/shareholder meeting documents and annual/interim/ESG reports and circulars.
• Facilitate communications between board members and senior management and provide explanations of proposed corporate actions or disclosures.
• Oversee corporate governance matters and assist in annual board effectiveness reviews, internal control and risk management.
• Assist in setting up internal ESG committee, drafting terms of reference and managing ESG reporting.
• Participate in ad-hoc projects such as corporate restructuring, inter-company balances reduction, crisis management and policy improvements.
• Participate in major corporate projects such as acquisitions, very substantial disposals, capital reductions, and connected transactions.

Skills

Leadership experience

Education

Chartered HKCGI/CGI or accounting/law qualifications

Job description

• A sizeable and collaborative team setting

• A sizeable and collaborative team setting
• End‑to‑end company secretarial responsibilities

About Our Client

Our client is a leading energy company with a strong global presence and operations spanning multiple regions worldwide. As part of its continued growth, the company is seeking a Senior Company Secretarial Officer to join its corporate governance team. This role will be responsible for leading the team and managing Hong Kong listed company secretarial matters, ensuring compliance with Hong Kong Listing Rules, statutory requirements, and corporate governance standards while working closely with senior management and board members.

Job Description

• Handle company secretarial matters of the group, including management of meetings and preparation of meeting documents for the board, committee and shareholders, and the preparation of corporate documents such as annual report, interim report, ESG report and circulars, etc.


• Facilitate communications between board members and senior management, and provide explanations or clarifications regarding proposed corporate actions or disclosure documents


• Oversee corporate governance matters of the group, and assist in annual review of board effectiveness, internal control and risk management matters


• Assist in setting up of specific internal committee for ESG, drafting terms of reference and manage meetings and reporting of ESG working level sub-groups


• Participate in ad-hoc projects such as corporate restructuring, reduction of inter-company balances, crisis management, review and improvements of internal policies


• Participate in corporate projects such as major acquisition, very substantial disposal, capital reduction, connected transactions, etc.

The Successful Applicant

• University graduate, holding Chartered member of HKCGI/CGI or professional qualifications of accounting/law, approximately 15 years relevant work experience, with at least 5 years' leadership experience


• Well versed with Hong Kong Listing Rules, the Companies Ordinance, SFO and other relevant regulations


• Fluent Chinese (Mandarin) and English communication skills (both written and spoken)


• Detail-minded and ability to work independently with limited supervision


• Immediately available is preferred

What's On Offer

• Competitive salary ranging from HKD 70,000 to HKD 80,000.


• Opportunity to work in a large organization with a sizeable financial institution.


• Exposure to high-level decision-making within the C‑Suite department.


• Professional growth and development in a supportive and collaborative environment.

Quote job ref: JN-042026-6999928