Senior Associate, Company Secretary

Asia Business Centre (Holdings) Limited; Hong Kong; On-site; HKD 420,000 - 620,000; Full time

Benefits offered by this job

5-day work week

16 days annual leave

Medical insurance coverage

Annual performance bonus

Job summary

Asia Business Centre (Holdings) Limited, a premier Hong Kong-based corporate services provider, is seeking a Senior Associate in our Company Secretarial team to deliver high-quality compliance and governance support to a diverse client portfolio. You will manage end-to-end statutory processes and act as a trusted advisor to clients and a mentor to junior team members.

You will prepare minutes, board resolutions, and statutory forms with accuracy and in compliance with the Companies Ordinance,

Qualifications

• Diploma or Degree in Company Secretarial Studies, Corporate Governance, or related discipline.
• Minimum 2 years of relevant experience in a professional firm or in-house environment.
• Proficiency in MS Office; CSA software experience is a strong advantage.
• Fluent in English and Chinese (Cantonese/Mandarin).
• HKICS student members preferred.

Responsibilities

• Oversee the full spectrum of company secretarial functions, including incorporations, annual returns, changes in directorship, share transfers, and other corporate restructuring matters.
• Prepare and review minutes, board resolutions, and statutory forms with a high degree of accuracy and in compliance with the Companies Ordinance.
• Ensure timely and efficient submission of all statutory filings to the Companies Registry and other regulatory bodies.
• Provide strategic advice to clients on corporate governance best practices and regulatory updates.
• Collaborate with and support supervisors in ad-hoc projects, client onboarding, and process optimization initiatives.

Skills

MS Office

CSA software

Bilingual English/Chinese

Education

Diploma or Degree in Company Secretarial Studies or Corporate Governance

Tools

CSA software

Job description

About Us

We are a premier Hong Kong-based corporate services provider, dedicated to empowering SMEs and global investors with seamless business solutions in one of the world’s most dynamic financial hubs.

The Role

As a Senior Associate of our Company Secretarial team, you will play a pivotal role in delivering high-quality compliance and governance support to our diverse client portfolio. You will not only manage end-to-end statutory processes but also act as a trusted advisor to clients and a key resource for junior team members.

Key Responsibilities

• Oversee the full spectrum of company secretarial functions, including incorporations, annual returns, changes in directorship, share transfers, and other corporate restructuring matters.
• Prepare and review minutes, board resolutions, and statutory forms with a high degree of accuracy and in compliance with the Companies Ordinance.
• Ensure timely and efficient submission of all statutory filings to the Companies Registry and other regulatory bodies.
• Provide strategic advice to clients on corporate governance best practices and regulatory updates.
• Collaborate with and support supervisors in ad-hoc projects, client onboarding, and process optimization initiatives.

What We’re Looking For

• Diploma or Degree in Company Secretarial Studies, Corporate Governance, or a related discipline.
• Minimum 2 years of relevant experience in a professional firm or in-house environment, with proven ability to handle a full client portfolio independently.
• Proficiency in MS Office (Word/Excel); hands-on experience with CSA software is a strong advantage.
• Fluent in both spoken and written English and Chinese (Cantonese and/or Mandarin).
• Resilient under pressure, with excellent time management and problem-solving skills.
• Student members of HKICS (now The Hong Kong Chartered Governance Institute) are highly preferred.

We Offer

• 5-day work week for optimal work-life balance.
• 16 days of annual leave to recharge.
• A collaborative, inclusive culture with inspiring colleagues.
• Annual performance bonus to reward your contributions.
• Comprehensive medical insurance coverage.