Senior Archivist

Hong Kong Arts Development Council; Hong Kong; On-site; HKD 346,000 - 415,000; Full time

Benefits offered by this job

Competitive remuneration package

Medical and dental insurance

Annual leave

Job summary

Hong Kong Arts Development Council seeks a dedicated professional to build and manage the Arts Information Centre (AIC) collection, ensuring records are collected, appraised, catalogued, digitised and preserved in line with international standards and the organisation's priorities.

The role provides front-line visitor services, assistance with enquiries, and support for AIC access to services, equipment and facilities, with opportunities to train staff and contribute to public engagement and

Qualifications

• A recognised university degree, preferably in library/information science or records/archives management.
• Minimum of 4 years of work experience.
• Experience gained in a public body, university, museum, or arts and culture institution will be an advantage.
• Willingness to work on a five-day work week basis with mandatory shift duties on weekends.
• Familiarity with database systems and data standards for cataloguing and managing archives.
• Good command of written and spoken English and Chinese.

Responsibilities

• Build and manage the Arts Information Centre (AIC) collection.
• Collect, appraise, catalogue, digitise and preserve records in accordance with standards.
• Provide professional customer services at the service counter and assist visitors and staff.
• Prepare periodic progress reports related to AIC projects, collection management, and environmental conditions.
• Identify gaps in the AIC collection and support ongoing development.
• Set duty rosters for part-time staff and provide training and supervision.
• Ensure delivery of counter services that create a welcoming and professional experience.
• Support public engagement initiatives, assist in marketing, and deliver guided tours.
• Perform ad hoc duties as assigned by supervisor(s).

Skills

Customer service

Attention to detail

Multitasking

English & Chinese

Canva basic editing

Education

Bachelor's degree in library/information science

Tools

Canva

Job description

Reporting to the Project Manager, the job holder will build and manage the Arts Information Centre (AIC) collection, ensuring all records are collected, appraised, catalogued, digitised and preserved in accordance with international standards and the organisation's strategic priorities;

Provide professional customer services to assist visitors and staff in accessing AIC collections, including but are not limited to, performing shift duties at the service counter, offering technical and logistical support in handling general enquiries, and facilitating users’ access to AIC services, equipment and facilities;

Provide administrative support by preparing periodic progress reports related to the AIC projects, collection management, environmental conditions, and pest control measures;

Identify gaps in the AIC collection and support its ongoing development and enhancement;

Set duty rosters for part-time staff and provide training and supervision for entry-level tasks;

Ensure the delivery of counter services that create a welcoming and professional experience for users;

Support public engagement initiatives by handling enquiries, assisting in marketing initiatives, and delivering guided tours for internal stakeholders and visitors, etc.; and

Perform any ad hoc duties as assigned by supervisor(s).

Requirements

A recognised university degree, preferably in library/information science or records/archives management, with a minimum of 4 years of work experience. Experience gained in a public body, university, museum, or arts and cultural institution will be an advantage;

Willingness to work on a five-day work week basis with mandatory shift duties on weekends;

Familiarity with database systems and data standards for cataloguing and managing archives;

Strong attention to detail, analytical and problem-solving skills, a strong sense of responsibility, a self-motivated work attitude, and with the ability to multitask and work in an organized and effective manner in a dynamic and fast-paced environment;

Proficiency in website content management, cataloguing systems, basic graphic/video editing (e.g., Canva), Chinese and English word processing, Microsoft Office applications; and

Good command of written and spoken English and Chinese.

Remuneration Package

A competitive remuneration and benefits package will be offered, including a monthly salary of HK$34,075, annual leave, medical and dental insurance coverage.