Secretary- work / life balance - up to 30K

Michael Page (Hong Kong); Hong Kong; On-site; HKD 223,000 - 357,000; Full time

Benefits offered by this job

Medical Insurance

Discretionary Bonus

Job summary

Michael Page Hong Kong is seeking a capable Secretary to support senior management in a brand-new headcount. You will manage schedules, coordinate travel, and handle communications to maintain smooth operations.

The role emphasizes work-life balance and stable hours, with a friendly team and opportunities to develop professional discretion and confidentiality. Excellent English, Cantonese and Mandarin are required, with preference for business administration background.

Qualifications

• Strong organisational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite and office management tools.
• Excellent written and verbal communication in English, Cantonese and Mandarin.
• Professional demeanour with ability to maintain confidentiality.

Responsibilities

• Manage and organise schedules, appointments and meetings for senior management.
• Handle internal and external communications professionally.
• Maintain and update records and filing systems.
• Coordinate travel arrangements including flights, accommodations and itineraries.
• Prepare meeting agendas and minutes.
• Support day-to-day office operations and ensure timely task completion.
• Liaise with departments to facilitate smooth workflow.

Skills

Organisational skills

Multitasking

Microsoft Office

English/Cantonese/Mandarin

Confidentiality

Proactive attitude

Education

Business administration degree or related field

Tools

Microsoft Office Suite

Job description

• 5 days work
• Stable hours - Work/ Life balance

About Our Client

My client is in the shipping industry and they are looking for a secretary to join their team to support senior management. This is a brand new headcount that can offer work life balance with their stable hours.

Job Description

As a Secretary, your main responsibilities will include:

• Managing and organising schedules, appointments, and meetings for senior management.
• Handling internal and external communications professionally and efficiently.
• Maintaining and updating records and filing systems to ensure ease of access.
• Coordinating travel arrangements, including flights, accommodations, and itineraries.
• Assisting with the preparation of meeting agendas and minutes.
• Supporting day-to-day office operations and ensuring timely task completion.
• Liaising with various departments to facilitate smooth workflow and communication.

The Successful Applicant

A successful Secretary should have:

• A relevant educational background in business administration or a related field.
• Strong organisational and multitasking skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite and other office management tools.
• Excellent written and verbal communication skills in English, Cantonese and Mandarin
• A professional demeanour and ability to maintain confidentiality.
• A proactive attitude with a commitment to delivering high-quality results.

What's on Offer

• Medical Insurance
• Discretionary Bonus