Secretary

Randstad Hong Kong Limited; Hong Kong; On-site; HKD 312,000 - 391,000; Full time

Benefits offered by this job

Medical insurance

Annual leave

Corporate fringe benefits

Job summary

Randstad Hong Kong Limited is seeking a proactive Secretary to support the Head of Human Resources. You will manage calendars, coordinate meetings, take minutes, and handle daily admin in a strictly corporate environment.

The ideal candidate has secretarial or EA experience, strong MS Office skills, and fluent English and Cantonese. Immediate availability is preferred, with a stable, collaborative team culture and convenient Hong Kong office location.

Qualifications

• Experience in secretarial, executive assistant, or administrative support roles.
• Proficient in MS Office; fluent in English and Chinese (Cantonese).
• Immediate availability or short notice preferred.

Responsibilities

• Calendar & diary management: manage daily appointments and resolve conflicts.
• Meeting coordination: arrange internal/external meetings and reserve facilities.
• Minutes & documentation: take minutes and file documents.
• General administration: filing, paperwork, and day-to-day office coordination.
• Team collaboration: work with HR team and support a positive culture.

Skills

Secretarial EA experience

English & Cantonese

Organizational skills

Tools

MS Office

Job description

$28k - $35k p.m. + attractive package, bonus

Our client is a well-established and reputable corporate group in Hong Kong known for its stable, professional, and supportive working environment.

Role Overview

We are seeking an organized, proactive, and personable Secretary to provide secretarial and daily administrative support directly to the Head of Human Resources.

You will work closely with the support team in the HR department. This is a strictly corporate role-there are no personal errands, household tasks, or domestic duties involved.

Key Responsibilities

Calendar & Diary Management: Manage daily appointments, organize schedules, and resolve meeting conflicts efficiently.

Meeting Coordination: Arrange and schedule internal and external meetings, reserve meeting facilities, and prepare logistics/materials.

Minutes & Documentation: Attend designated meetings to take simple, accurate minutes; prepare, format, proofread, and file departmental documents and correspondence.

General Administration: Assist with routine filing (both physical and electronic), basic paperwork, and day-to-day office coordination.

Personality, attitude, and team collaboration are the most critical factors for this position.

Personality & Culture Fit:

Smart, efficient, friendly, cheerful, and approachable nature.

Strong team player who collaborates well with others and fosters positive relationships.

Practical, proactive, and reliable with a clear "get-things-done" mindset.

Experience & Industry Background:

Relevant experience in secretarial, executive assistant, or administrative support roles.

Candidates with prior experience in the property or real estate sector are welcome and considered an advantage, but this is NOT a mandatory requirement.

Skills & Languages:

Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and standard Chinese/English word processing.

Good command of spoken and written English and Chinese (Cantonese).

Availability:

Immediate availability or short notice will be prioritized.

What We Offer

Friendly, stable, and collaborative team culture.

Convenient and accessible office location.

Comprehensive medical insurance, competitive annual leave, and corporate fringe benefits.