Secretary

Hkjcfootball; Hong Kong; Remote; HKD 240,000 - 360,000; Full time

Job summary

The Hong Kong Jockey Club is seeking an experienced administrator to provide high‑level secretarial support to executive managers and teams in Hong Kong. The role involves scheduling, travel planning, document preparation, and budget monitoring, contributing to smooth operations across departments.

We look for 5–8 years of relevant experience and tertiary education in business or secretarial fields. Applicants from diverse backgrounds are welcomed, with accommodations available during interviews.

Qualifications

• Tertiary education or degree in Business Administration, Secretarial Studies, or related disciplines is preferred.
• Minimum 5 to 8 years of relevant work experience in operations, administration, or secretarial support, preferably in sizable organisations.

Responsibilities

• Provide administrative and secretarial support to executive managers and team.
• Prioritise and arrange internal and external meetings, travel schedules, and bookings for executives
• Handle incoming and outgoing correspondence, assessing its importance and forwarding as necessary
• Compile and prepare various documents, including reports, meeting papers, agendas, and presentations
• Assist in preparing and monitoring departmental budgets and expenses
• Organise meetings, conferences, and workshops, and prepare agendas and minutes

Education

Tertiary education or degree in Business Administration, Secretarial Studies, or related disciplines

Job description

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Founded in 1884, The Hong Kong Jockey Club（“the Club”）is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

Major Tasks

• Provide administrative and secretarial support to executive managers and team.
• Prioritise and arrange internal and external meetings, travel schedules, and bookings for executives
• Handle incoming and outgoing correspondence, assessing its importance and forwarding as necessary
• Compile and prepare various documents, including reports, meeting papers, agendas, and presentations
• Assist in preparing and monitoring departmental budgets and expenses
• Organise meetings, conferences, and workshops, and prepare agendas and minutes

About You

• Tertiary education or degree holders in Business Administration, Secretarial Studies, or related disciplines are preferred
• A minimum of 5 to 8 years of relevant work experience in operations, administration, or secretarial support, preferably in sizable organisations

Equal Opportunity and Inclusive Hiring

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcomed to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via [e-mail].

Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.