Records & Information Management Specialist

Michael Page International (HK) Ltd; Hong Kong Island; On-site; HKD 420,000 - 540,000; Full time

Job summary

Michael Page International (HK) Ltd seeks a Records & Information Management Specialist based in Hong Kong to manage and protect digital and physical records within a regulated, professional services environment. The role combines technology with governance, requiring collaboration with the IT team, implementation of strategies, audits, and training to ensure data integrity, security, and compliance.

Permanent position offering exposure to cross-functional projects and the chance to influence

Qualifications

• 2+ years of experience in information governance or records management in professional services or legal.
• Experience managing records or information systems in professional services, legal, banking/financial industries.
• Knowledge of records management tools and technologies.
• Strong analytical and problem-solving skills.
• Attention to detail and a commitment to compliance and accuracy.
• Ability to work collaboratively with cross-functional teams.
• Permanent employment in a professional services organisation in Hong Kong.

Responsibilities

• Manage and maintain digital and physical records per policies.
• Develop and implement records management strategies.
• Ensure data integrity, security, and accessibility.
• Collaborate with technology to enhance record-keeping systems.
• Provide training and guidance on records management.
• Conduct regular audits for compliance.
• Generate reports and analytics to support decisions.
• Stay updated on industry trends and regulatory requirements.

Skills

Information governance

Records management

e-discovery

Data integrity

Cross-functional collaboration

Tools

Records management tools

Job description

Records & Information Management Specialist

As an Records & Information Management Specialist in the professional services industry, based in Hong Kong, you will play a key role in managing and maintaining the organisation's records and information systems. This permanent role combines a focus on technology with records management to ensure compliance and operational efficiency.

An organisation in the professional services industry located in Hong Kong.

As an Records & Information Management Specialist, your main responsibilities will include:

• Managing and maintaining digital and physical records in compliance with company policies and regulations.
• Developing and implementing records management strategies and best practices.
• Ensuring data integrity, security, and accessibility within the records management system.
• Collaborating with the technology department to enhance systems and processes for record-keeping.
• Providing training and guidance to employees on proper records management procedures.
• Conducting regular audits to ensure compliance with internal and external standards.
• Generating reports and analytics to support decision-making and operational improvements.
• Staying updated on industry trends and regulatory requirements relevant to records management.

A successful Records & Information Management Specialist should have:

• 2+ years of experience in information governance, records management, e-discovery, or IT within professional services, legal, or corporate environments
• Experience in managing records or information systems within the professional services, legal, banking & financial industries.
• Knowledge of records management tools and technologies.
• Strong analytical and problem-solving skills.
• Attention to detail and a commitment to compliance and accuracy.
• Ability to work collaboratively with cross-functional teams.
• Permanent employment in a professional services organisation in Hong Kong.