Receptionist/ HR & Office Admin Assistant

羅思國際(海外)有限公司; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Discretionary bonus

Job summary

羅思國際(海外)有限公司 in Hong Kong is seeking a Receptionist/ HR & Office Admin Assistant to support our HK office. The role reports to the HR & Admin Manager and involves greeting guests, handling calls, invoices, and coordinating office operations.

You will maintain staff leave records, travel, visas, and assist with office supplies and events. A diploma or above and 3+ years of experience, with fluency in Cantonese, Putonghua and English, are required.

Qualifications

• Diploma or above required.
• 3+ years of experience in a similar receptionist/office admin role, preferably in a global professional services firm.
• Strong communication skills in Cantonese, Putonghua and English.
• Proficient with PC operations and Microsoft Office.

Responsibilities

• Greet guests in a professional and welcoming manner.
• Carry out administrative duties including answering calls and fax, handling mail and couriers, processing invoices and expense claims, and filings.
• Provide office support including ordering stationery, coordinating conferences, and liaising with vendors for maintenance.
• Maintain staff leave records, annual and sick leave, and send weekly staff updates.
• Support outdoor duties such as deliveries, post office visits, and pantry supplies.
• Provide HR and administrative support to the HR & Admin Manager, including travel and visa coordination, events, and ad hoc tasks.

Skills

Cantonese

Putonghua

English

Attention to detail

Independent work

Education

Diploma or above

Tools

PC operations

Microsoft Office

Job description

We are a global Intellectual Property ("IP") consultancy with offices worldwide and is one of the leading players in the field. We are seeking a Receptionist/ HR & Office Admin Assistant to join our HK office. The successful candidate will play a key role in supporting our office HR and office administrative work. This role will report to the HR & Admin Manager based in Hong Kong.

The Role and Responsibilities

• Greet guests in a professional and welcoming manner
• Carry out administrative duties, including answering calls and fax, handling mail and couriers, processing invoices and expense claims, managing petty cash, and filings
• Provide office support, including ordering and keeping track on stationery, food and beverages, booking and setting up conference rooms, and co-ordinating office maintenance with vendors for carpet cleaning, drainage services, and plants etc.
• Maintain staff work-from-home schedules, annual leave and sick leave records, and send weekly staff update
• Support outdoor duties, such as hand deliveries, visits to the post office and clients’ offices, and purchase pantry supplies
• Provide HR and administrative support to the HR & Admin Manager, including filing, co-ordinating business travel and visa applications, arranging company events, and supporting ad hoc tasks

Qualifications

• Diploma or above
• 3 or more years of experience in a similar role, preferably within a global professional services firm
• Cheerful and positive attitude, with a strong sense of accountability; helpful, detail-oriented, and able to work independently
• Good command of spoken and written Cantonese, Putonghua and English
• Proficient in PC operations and Microsoft Office
• Immediate availability is highly preferred, please state your required notice period

What We Offer

• Medical and Dental Insurance
• Discretionary annual Pay Review and Bonus
• Study leave, Marriage leave, Compassionate leave, Loyalty leave and Long service reward
• A green and ergo-friendly workplace environment