PWS Team Assistant (AP)

Logitech Hong Kong Limited; Hong Kong; Hybrid; HKD 420,000 - 540,000; Full time

Job summary

Logitech Hong Kong Limited is seeking a PWS Team Assistant to support Asia-based PWS teams in daily tasks and innovations.

You will handle administrative duties, sample stock, meeting logistics for events across HK, Shanghai/Suzhou and Taiwan, and provide executive support to PWS leaders. This full-time role requires 5+ years experience, English/Cantonese/Mandarin fluency, and strong organizational skills. Hybrid in Hong Kong with some travel.

Qualifications

• At least 5 years of experience in an international environment providing team support in fast-paced settings.
• Successful experience in events management or in the hospitality industry.
• Proficient with Google Suite and standard office software.
• Fluent in English, Cantonese and Mandarin, written and spoken.
• Solution oriented and proactive, able to take initiatives.
• Excellent interpersonal skills.
• Very good communication skills, capable of adapting communication style to the audience.
• Strong organizational & planning skills, attention to detail.
• Flexible, able to handle changes and pressure.
• Able to analyse problems and bring creative solutions.
• Reliable, trustworthy.

Responsibilities

• Provide administrative support and assistance to the PWS Teams.
• Help the teams with their daily administrative tasks (filing, invoicing, suppliers management).
• Manage sample stock (orders, packing, shipping).
• Maintain databases and distribution lists.
• Assist for any tasks related to the team based in Asia/Pacific region when needed (new hire, gifts, admin support).
• Record, transcribe, and distribute minutes of meetings (using AI tools).
• Provide high-level planning support for HK Site Leader and other PWS leaders as needed.
• Manage travel coordination for AP Leadership members (flights, hotel bookings, transfers, visa etc).
• Provide local assistance to PWS global Management when travelling to AP offices (visa, travel arrangements, meeting room bookings, etc).
• Support the PWS Head of events & bus ops in global projects and events coordination as needed.
• Liaise with internal staff at all levels and on multiple time zones.
• Coordinate project-based work.
• Arrange regular meetings, workshops and events (virtual and on/off site).
• Manage event invoicing and budget tracking.
• Receive and interact with external partners and incoming visitors.

Skills

English fluency

Cantonese fluency

Mandarin fluency

Interpersonal skills

Organizational skills

Planning skills

Communication skills

Initiative

Problem solving

Tools

Google Suite

Oracle Ipro

Job description

Logitech is the Sweet Spot for people who want their actions to have a positive global impact while having the flexibility to do it in their own way.

The Role:

In this role of PWS Team Assistant, you will support the PWS teams based in Asia in their daily tasks and contribute to Personal Work Solutions projects & Innovation activities.

You will help the team with critical administrative tasks, sample management and other office related duties. You will coordinate meetings and arrange logistics for events (virtual, on/off site, in HK, Shanghai/Suzhou and Taiwan). You will provide high level executive support for the PWS LT members. You will assist for any tasks related to the staff based in the AP region (new hire, admin support, travel arrangements) and during LT visits in Asia.

This role will report to the PWS Head of Events & Business Operations (based in Lausanne) and is a full time position based in Hong Kong (min 3-4 days per week in office, possible occasional travel).

Your Contribution:

Be Yourself. Be Open. Stay Hungry and Humble. Collaborate. Challenge. Decide and just Do. These are the behaviors you’ll need for success at Logitech.

In this role you will:

Provide administrative support and assistance to the PWS Teams:

Help the teams with their daily administrative tasks (filing, invoicing, suppliers management)

Manage sample stock (orders, packing, shipping)

Maintain databases and distribution lists

Assist for any tasks related to the team based in Asia/Pacific region when needed (new hire, gifts, admin support)

Record, transcribe, and distribute minutes of meetings (using AI tools)

Provide basic executive support and assistance to the PWS Leadership Team:

Provide high-level planning support for HK Site Leader and other PWS leaders as needed

Manage travel coordination for AP Leadership members (flights, hotel bookings, transfers, visa etc)

Provide local assistance to PWS global Management when travelling to AP offices (visa, travel arrangements, meeting room bookings, etc)

Support the PWS Head of events & bus ops in global projects and events coordination as needed

Liaise with internal staff at all levels and on multiple time zones

Coordinate project-based work

Arrange regular meetings, workshops and events (virtual and on/off site).

Manage event invoicing and budget tracking

Receive and interact with external partners and incoming visitors

Key Qualifications:

We are looking for someone with the below experience, skills and behaviors to join our team:

At least 5 years of experience in an international environment providing team support in fast paced environment (experience with C-level support is a plus)

Successful experience in events management or in the hospitality industry

Proficient computer skills and in-depth knowledge of relevant software such as Google Suite

Knowledge of standard office administrative practices and procedures

Basic finance and accounting systems such as Oracle Ipro

Fluent in English, Cantonese and Mandarin, written and spoken, any other language is a plus

Solution oriented and proactive, able to take initiatives

Excellent interpersonal skills

Very good communication skills, capable of adapting communication style to the audience

Strong organizational & planning skills, attention to detail

Flexible, able to handle changes and pressure

Able to analyse problems and bring creative solutions

Reliable, trustworthy

Logitech is a world leader in products that connect people in a natural, intuitive way to the digital experiences they care about. We develop our products with a powerful blend of artistic design, surprising science, and innovation-driven by consumer insight. Under a number of different brands, the company offers PC peripherals; cases and keyboards for tablets; equipment for gamers; mobile speakers and earphones for music and sports enthusiasts; devices to make video collaboration simple in the workplace; and entertainment and control products for the home. Join our mission to help the world create, achieve and enjoy more!

Logitech is a world leader in products that connect people in a natural, intuitive way to the digital experiences they care about. We develop our products with a powerful blend of artistic design, surprising science, and innovation-driven by consumer insight. Under a number of different brands, the company offers PC peripherals; cases and keyboards for tablets; equipment for gamers; mobile speakers and earphones for music and sports enthusiasts; devices to make video collaboration simple in the workplace; and entertainment and control products for the home. Join our mission to help the world create, achieve and enjoy more!