Projects Administration Officer - Document Control & Coordination

Hong Kong International Airport; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Hong Kong International Airport seeks a Projects Administration Officer for a fixed-term position of at least two years. The role provides administrative support, document processing, record-keeping and report compilation for project work.

You will manage EDMS submissions, prepare correspondences and contracts, arrange meetings and perform other project-related duties. Proficiency in MS Office and Adobe Acrobat, plus English and Chinese, is essential; Putonghua is a plus.

Qualifications

• Diploma or above in Business Administration, Secretarial Studies or related disciplines with at least 5 years' relevant working experience in project administration, work process management and/or document control; Secondary level with at least 6 years' relevant working experience will also be considered
• Previous experience in construction field is an advantage
• Team player with pleasant personality and good communication, interpersonal and organising skill
• Detail-oriented, reliable, proactive and service-oriented
• Proficient in Microsoft Office application, Adobe Acrobat and Chinese processing. Competent in other software is an advantage.
• Excellent command of spoken and written English and Chinese with knowledge of Putonghua is an advantage

Responsibilities

• Provide administrative support including document processing, record keeping and report compilation
• Provide clerical duties and preparing documents including correspondences and contracts
• Collect and distribute contractor’s submissions, and maintain the documents and records in Electronic Document Management System (EDMS)
• Handle and transfer contractor’s submissions to responsible parties
• Arrange meetings by scheduling appropriate meeting times and room booking
• Perform other project related duties as assigned

Skills

Project administration

Communication skills

English & Chinese proficiency

Detail-oriented

Education

Business Administration Diploma

Secretarial Studies Diploma

Tools

Microsoft Office

Adobe Acrobat

Job description

Hong Kong International Airport seeks a Projects Administration Officer for a fixed-term position of at least two years. The role provides administrative support, document processing, record-keeping and report compilation for project work.

You will manage EDMS submissions, prepare correspondences and contracts, arrange meetings and perform other project-related duties. Proficiency in MS Office and Adobe Acrobat, plus English and Chinese, is essential; Putonghua is a plus.