Project Manager (System Lifecycle Support)

Mindteck Singapore Pte Ltd; Hong Kong; On-site; HKD 557,000 - 804,000; Full time

Job summary

Mindteck Singapore Pte Ltd is seeking a season project manager to handle the full life cycle of a project within Singapore. The role requires coordinating with internal teams and external parties, conducting reviews, and managing meetings with all stakeholders including sub-contractors.

You will oversee ICIT activities, logistics, and testing, ensure proper disposal of materials, and maintain project documentation.

Responsibilities

• Provide project management services
• Coordinate with internal and execution parties for smooth project execution
• Participate in reviews, surveys, integration and acceptance testing as the Organization's representative
• Arrange and manage meetings between all parties (including sub-contractors)
• Monitor and resolve project and integration issues
• Establish necessary Non-Disclosure Agreements with third-parties
• Maintain independence by not becoming a sub-contractor to any other parties
• Pursue rectification of inadequacies when they appear
• Review and process personnel security clearances for sub-contractors and related vendors
• Consolidate and verify project documentation (Certificate of completion, traceability matrix, reviews, interface docs, safety reports, etc.)
• Submit verified documents to relevant parties for endorsement
• Review and test eLearning and training content (if any)
• Oversee and coordinate Installation, Check-out, Integration and Testing (ICIT) works
• Oversee logistics arrangements and equipment setup at Organization premises
• Oversee proper disposal of materials, including hazardous waste management
• Oversee and support system integration testing and reviews
• Coordinate the logistics of the training courses provided by the organization
• Review and manage training content and processes (scope, quality, topics)
• Assist to draft and update system management reports (ILS, LSMP, etc.)
• Assess and recommend supply support items
• Ensure proper delivery of documentation and training materials
• Ensure maintenance plan to support system over its life span
• Review Maintenance Plan and related analyses
• Provide technical advice and recommendations
• Manage contracts and monitor system health
• Conduct security monitoring and tracking
• Provide sites support
• Manage obsolescence
• Manage Technical Refresh and hardware/software replacements
• Oversee system decommissioning
• Support procurement activities
• Support power servicing operations
• Handle special events and exercises

Job description

Singaporean only

Looking for a season project manager to handle the entire life cycle of a project

The personnel shall be responsible to:

a. Provide project management services

b.Coordinate with all relevant parties (internal and execution) for smooth project execution

c. Participate and conduct reviews, surveys, integration and acceptance testing as the Organization's representative.

d.Arrange and manage meetings between the all parties (including sub-contractors )

e. Monitor and resolve project and integration issues

f. Establish necessary Non-Disclosure Agreements with third-party

g.Maintain independence by not becoming a sub-contractor to any other parties

h.Pursue the rectification of inadequacies whenever it appears

i. Review and process the personnel security clearances for sub-contractor and related vendors.

Document Management& Review

The personnel shall be responsible to:

a. Consolidate and verify project documentation, including, but not limited to:

• Certificate of completion
• Requirements trace ability matrix
• Review documents
• Interface design documents
• Safety reports
• Installation control documents
• Progress/status reports
• Action item register
• Acceptance test plans
• Acceptance test procedures
• Acceptance test reports

b.Submit verified documents to relevant parties for endorsement

c. Review and test eLearning and training content (if any)

Installation, Check-out, Integration and Testing Oversight

The personnel shall be responsible to:

a. Oversee and coordinate Installation, Check-out, Integration and Testing (ICIT) works

b.Oversee logistics arrangements and equipment setup at Organization premises

c. Oversee and ensure proper disposal of materials, including hazardous waste management

d.Oversee and support system integration testing and reviews

Training Coordination

The personnel shall be responsible to:

a.Coordinate the logistics of the training courses provided by the organization

b.Review and manage the training content and processes, for example:

• Scope of training
• Quality of training materials and equipment
• Quality of instruction
• Topics requiring review or additional coverage

Logistics & Maintenance Support

The personnel shall be responsible to:

a.Assist to draft and update system management reports:

• Integrated Logistics Support(ILS) report where applicable
• Post-acceptance operationalization and handover plans
• Logistics Support Management Plan (LSMP) where applicable

b.Assess and recommend:

• Supply Support items, if any

c.Ensure proper delivery of:

• Documentations
• Training materials

d.Ensure proper maintenance plan to support the System throughout the operational life span

e.Review Maintenance Plan

f.Review Maintenance Engineering Analysis and Level of Repair Analysis (where applicable)

Post-Implementation Support

The personnel shall be responsible to:

a.Manage maintenance works, which commence upon completion of On-Site Acceptance Test (OSAT)

b.Handle defect rectification and warranty issues

c.Act as Organization's representative in resolving inadequacies

Governance and Cybersecurity Management

The personnel shall conduct internal audits (e.g. vulnerability, basic security) at the following frequency (where applicable):

a. Internal audits: Once every year and continuous audit remediations till closure of findings

The personnel shall also ensure comply to the Organization's policy, including but not limited to:

a. Producing vulnerability management compliance reports and patch reports

b.Filing documents for audit purposes

c. Conducting logs review

d.Performing Vulnerability/Compliance Assessments

e. Respond to Request for Information (RFI)/ Polls from the relevant staff organization

f. Perform reviews of privileged and non-privileged accounts

g.Manage waivers (CybersecurityAct, Circulars etc.) as required

h.Manage security notifications

System & Ops Support Management

The personnel shall be responsible to:

a. Manage contracts

b.Monitor system health

c. Conduct security monitoring and tracking

d.Provide sites support

e. Manage patching

f. Review and implement Service Requests/Change Requests (SR/CR)

g.Support procurement activities

h.Support power servicing operations

i. Provide ops support for special events and exercises

j. Manage obsolescence

Project Management

The personnel shall be responsible to:

a. Manage Technical Refresh activities

b.Handle ad-hoc hardware and software replacements

c. Manage and implement security enhancements and integrations

d.Manage services and infrastructure migrations (where applicable)

e. Oversee system decommissioning

Personnel Security Clearance and Supply Support Management

The personnel shall support the submission of security clearances for related vendors.

The personnel shall assess and review the supply support items provided (if any) regularly.

Modification &Configuration Management

The personnel shall conduct annual reviews of operation and maintenance manuals.

Engineering Support Management

The personnel shall provide technical advice and recommendations as required.

Budget Management

The personnel shall be responsible to perform invoice verification, budget monitoring, and forecasting.

The personnel shall undertake any additional project responsibilities or tasks as directed by the organization.

The personnel shall ensure that all deliverables as defined by the Organization based on the Scope of Work and furnish all necessary documentation as part of the deliverables.

The personnel shall observe normal working hours from 0830 hrs to 1800 hrs, Mondays to Fridays, excluding weekends and Public Holidays.

The personnel shall be recallable for contingencies and other scheduled events outside of working hours, subject to reasonable compensations in terms of time off-in-lieu.