Project Assistant

CLP Group; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

CLP Group in Hong Kong is seeking a Project Assistant to support the Project Execution Team and ensure smooth project administration. The role includes coordinating meetings, maintaining document control, and assisting with procurement and site logistics.

You will help manage safety-related submissions, support audits, and contribute to the project management framework with strong organizational and communication skills in English and Chinese.

Qualifications

• A diploma or higher in business administration, project management, or related field.
• Minimum 3 years of relevant project support experience.
• Proficiency in MS Word, Excel, and PowerPoint; strong organizational and communication skills.

Responsibilities

• Provide day-to-day administrative and coordination support to the project team (PM, site staff, contractors).
• Coordinate project and site meetings (progress meetings, contractor coordination meetings).
• Maintain project document control (correspondence, transmittals, RFIs, submittals, method statements, drawings).
• Support procurement and site logistics administration (purchase requisitions in Oracle, access/permits/transport coordination).
• Assist with safety-related document submissions and audits; ensure documents are complete and retrievable.
• Support information development and management for the project management framework.

Skills

MS Word

MS Excel

PowerPoint

Organizational skills

Communication

Interpersonal skills

Education

Diploma or above in Business Administration/Project Management

Tools

Oracle

Job description

Employment Duration: until end of September 2028

We are seeking a Project Assistant to support our Project Execution Team and help ensure the smooth and efficient operation of project administration activities.The appointee will be responsible for the following duties:

• Provide day-to-day administrative and coordination support to the project team (Project Manager, site staff, contractors) to ensure site and office activities are followed up in a timely manner.
• Coordinate project and site meetings (e.g., progress meetings, contractor coordination meetings)
• Maintain project document control, including incoming/outgoing correspondence, transmittals, RFIs, submittals, method statements, material approvals, and updated drawing registers, in accordance with project procedures.
• Support procurement and site logistics administration, including purchase requisitions in Oracle system and coordination of access/permits/transport with contractors as required.
• Assist with coordination on safety-related documents submissions as required, and support audits by ensuring documents are complete and readily retrievable.
• Support information development and management for project management framework

Requirements:

• Recognized Diploma or above in Business Administration, Project Management, or a related discipline
• Minimum of 3 years' relevant project support experience
• Proficient in MS Word, Excel, and PowerPoint
• Strong organizational, communication, and interpersonal skills
• Well organized, able to work independently in a fast-paced environment and under pressure
• Experience supporting engineering, construction, or project teams is preferred
• Experience with Oracle or similar systems for project or procurement administration is an advantage
• Excellent written and spoken English and Chinese